2007-08-08 Board of Ethics Minutes mc

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for review. He felt that if they had any comments or corrections to be made to minutes, it should be brought up at a Board meeting. Ms. Lum said she believed the minutes were emailed to them so they could review the various Hawaiian language terms in them and let Ms. Delimont know if she had typed them correctly. Mr. Ashida said he did not know why the minutes had been emailed, but it may have been out of concern that they be available to the public for inspection within 30 days, a requirement of the Sunshine Law. It does not matter whether minutes are approved by a board or not, as approval is not a legal requirement. Ms. Delimont may have wanted those in authority to look at them. The Chair said that in emailing minutes to members, someone could change the content before having everyone agree and vote upon the changes. Mr. Ashida directed the secretary not to email minutes in the future and to have available for the public those that are at the 30 -day mark, whether or not approved by the Board. A caveat could be placed on such minutes, indicating that they have not been approved by the Board and are subject to changes. Vote: The Chair called for a vote of all those in favor of approving the July 11, 2007, minutes with the changes as noted by Ms. Lum. All members present voted aye. Minutes of the July 11, 2007, Executive Session. Motion and vote: Ms. Lum moved to accept and file the Executive Session minutes of July 11, 2007. Ms. Malanka seconded the motion, and all members present voted aye. 4. COMMUNICATIONS Communication No. 2007 -79: Letter from Nancy Burns regarding her petition against Councilmember Bob Jacobson. Motion: Ms. Lum moved to accept and file the communication, and Ms. Malanka seconded the motion. Discussion: The Chair stated that Ms. Burns letter had been emailed to him and asked whether it had been emailed to the other Board members. Ms. Lum said yes. The Chair asked what the Corporation Counsel's policy is when a letter is mailed to them and whether it is given a communication number. Mr. Ashida said that if a letter is addressed to the Board of Ethics through his office, he would assume it is assigned a communication number and placed on the agenda for the Board to review. If a Board member should receive an email concerning a Board matter, as in Ms. Burns' case, he would recommend forwarding it to the Board's secretary, who would give it a communication number and place it on the agenda to 2