2007-08-08 Board of Ethics Minutes mc

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The Chair asked whether the items could still be agendized, and Mr. Ashida said yes, and that he will update the Board on the progress at next month's meeting. The Chair directed the meeting back to the financial disclosure form, saying that it appeared they could approve the form, but the instruction sheet still needed modifications which the Council would need to approve. Motion: Ms. Lum moved to accept the June 4, 2007, draft of the Confidential Financial Disclosure Form, and Ms. Malanka seconded the motion. Discussion: Ms. Lum asked the secretary to change the justified margin on page 1 of the form, where it quoted Section 2- 91.1(c) of the Hawaii County Code, to a ragged right margin, as she felt that would be easier to read. Motion amended and vote: The Chair clarified that the motion was being amended to make the change in formatting by the quote, so the motion would be to accept and use the form for all future employees and officers who need to file it. Ms. Malanka said she would second the amended motion, and all members present voted aye. The Chair instructed that the draft changes in the instruction sheet be continued as Unfinished Business on the September agenda. C. Further review and discussion on the Rules of Practice and Procedure of the Board of Ethics. Ms. Lum suggested they start on the first few rules so as not to be overwhelmed. Corrections were needed in references to the County Charter, which had undergone changes. The Chair asked what the motivation was to put this item on the agenda, and Ms. Lum explained that the Board's prior counsel, Bobby Jean Leithead -Todd, felt they needed to review and update their rules. Mr. Ashida said the Corporation Counsel recommends that all boards and commissions periodically review their rules. He did not see anything wrong with the Board's rules as they now exist, although citations could be updated. He suggested obtaining copies of the rules of the other counties' ethics boards and the State's Ethics Commission so they could compare them. The Chair said he did not want to be overwhelmed and asked that they just try to parallel the State Ethics Commission rather than the other counties. He would like to narrow their vision and make the task easier by being focused on what the State is doing. He asked if everyone was okay with continuing this item on the next agenda as Unfinished Business. Motion and Vote: Ms. Lum moved to continue this agenda item to the September agenda. Ms. Malanka seconded the motion, and all members present voted aye. The Chair said he would like to welcome Tricia Malanka to the Board of Ethics and thanked her for driving in from the west side of the island.