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Ms. Garcia questioned as to the status of the hard copy for public accesses. <br />Ms. Self indicated that, if the Commissioners had questions regarding public access for a particular <br />property, they were to contact Larry Brown with the Planning Department. Ms. Garcia wanted to <br />know as to when the compilation of data from Debra Chang was to be completed. Ms. Self was <br />unsure as to when it would be completed, due to the immensity of the data. <br />Mr. Komata asked if a Tax Map Key (TMK) would need to be given to the Planning Department, in <br />order to obtain information. Ms. Self responded with a Yes. She informed the Commissioners that <br />with the TMK, they are able to locate public accesses anywhere within that area. <br />Ms. Garcia questioned that since the information collected was so immense, was no part of the <br />information obtainable? Ms. Self informed the Commissioners that they do not have the information <br />in a report format, which could be given to the Commissioners. Mr. Komata stated that this report <br />was complied a while ago. Ms. Self informed the Commissioners that there is currently a hiring <br />freeze for the county, it was unsure as to when the data would become available. <br />Ms. Self suggested that the Commissioners compile a list with all the TMKs and contact the <br />planning department, in order to verify public accesses. <br />Mr. Flores had a question for the Commission. He had received a series of emails from Ms. Hecht. <br />These emails pertained to the Commission and were sent to other Commissioners. He questioned as <br />to who would be the appropriate person, who would follow up with these emails. <br />Ms. Self had not received any emails from Ms. Hecht and did not know what the emails were <br />regarding. Mr. Flores asked if he could forward these emails on to Ms. Self or Mr. Yada. Ms. Self <br />was in agreement. <br />Ms. Self advised that, if any of the Commissioners were to receive any emails from the Public <br />regarding this Commission, that they were to forward the email directly to Alex Kelepolo or Iwaloa <br />Chilson. The secretary of the Commission will need to put this as communication on the next <br />agenda. Ms. Self informed the commissioners that all board members need to be in receipt of these <br />emails. <br />Ms. Garcia indicated that Ms. Hecht informed her that she had forwarded these emails to the <br />Commissioners that she had email addresses for. <br />Ms. Self indicated that a copy of those emails be forwarded to the secretary, in order to distribute <br />the emails to all the Board Members. Ms. Self again instructed that all communications received <br />from the public be given to Ms. Kelepolo or Ms. Chilson, to be put as communications on the next <br />agenda. This will ensure that all Board Members are in receipt of any emails and it will allow a <br />discussion to take place regarding these emails. <br />Mr. Flores confirmed with Ms. Self, that he would instruct the person to send any emails or letters <br />regarding the Commission to Ms. Kelepolo. Ms. Kelepolo would make sure that all the <br />Commissioners were in receipt of these communications. <br />Ms. Self confirmed that this would make sure that they are not in violation of the Sunshine Law. <br />-2- <br />