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UNFINISHED BUSINESS <br />• Discuss procedures on how to respond to communications /requests sent to the Commission <br />Ms. Moon asked if anyone had any suggestions or comments for this item. <br />(the commissioners went into discussion) <br />The commissioners concluded that Mr. Van Bergen will have an e -mail account set -up on the <br />Commissions' web -site so that the public can submit suggestion forms and /or communications on -line <br />and in electronic form. Once set -up all information will go directly to the County and in turn forwarded <br />electronically to all commissioners. This should stream -line the process by promoting efficiency and <br />reducing paper at the same time. <br />Motion: Commissioner Hirakami moved that we set up an account on the web -site titled: <br />openspacekco.hawaii.hi.us; seconded by Vice -Chair Markovich; all members voted aye, motion <br />carried. <br />NEW BUSINESS <br />• Discuss scheduling of 2011 public regional meetings <br />Ms. Moon noted that they need to schedule public meetings and added that she would like to have one <br />held in the Hilo area. She asked the commissioners if they could attend the CDP meetings that are in <br />their respective district. <br />(the commissioners went into discussion) <br />Ms. Markovich agreed to coordinate with staff to attend the Hamakua CDP meeting. <br />Ms. Moon asked each commissioner to find out when the CDP meetings are held in their district and to <br />coordinate with staff to be put on the agenda. <br />Recess: 11:50 a.m. <br />Reconvened: 11:58 a.m. <br />• Schedule priorities for 2011 meetings and activities <br />Ms. Moon noted that they should have the public meetings at the CDP's in March and April. She <br />summarized that the schedule for this year will be: <br />June <br />➢ review suggestion forms <br />August <br />➢ finish reviewing suggestion forms <br />➢ start the annual report by assigning segments to the commissioners <br />- 5 - <br />