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Honorable Pudding Lassiter and Members of the Hawai'i Police Commission Honorable Lawrence K. Mahuna June 2, 2005 Page 2 2. When a complainant is notified of the IA investigation is completed, IA will notify the complainant they may ask the Commission to review the investigation, if the complainant is not satisfied with the outcome. 3. The Commission may review the investigation conducted by IA as part of the Commission's oversight powers, and report back to the complainant whether proper procedures were followed. One additionalr suggestion involves paragraph number 3 above, concerning a review by the Commission of the IA investigation. This review may be completed by representatives from IA meeting with the entire Commission in executive session to discuss the investigation. However, there may be times when a review by the Commission of paperwork or other items outside of a noticed meeting is necessary. More than two members of the Commission cannot participate in such a review outside of a noticed meeting, as this will constitute a violation of the State Sunshine Law. To address this problem, and to allow the Commission to exercise its oversight powers, it is recommended the Commission assign two of its members to audit cases where complainants have requested a Commission review of their complaints. This will allow these two members to meet outside of a properly noticed meeting, discuss the case (so long as no commitment to vote is made or sought), and report back to the full Commission when appropriate. This proposed process falls within Sunshine Law limitations, is less cumbersome, and will facilitate a prompt resolution of complaint reviews by the Commission. Thank you again for considering this proposal. I look forward to discussing these matters with the Commission at our next meeting. Very truly yours, *V—�- LINCOLN S. T. ASHIDA Corporation Counsel S: Boardslftlice/LSA CorrespAetter to Comm.re suggested improvements to Investigation process 6-2-06ILSAmr