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BOIe►`RD OF ETHICS <br /> 101 Aupuni Street, Suite 325, Hilo, Hawaii 96720 <br /> June 1, 2005 <br /> ❑ Mr. Reeve N. (Bob)Williams ❑ Mr. Kerry Inouye <br /> P.O. Box 827 339 Uilama Place <br /> Pepeekeo,HI 96783 Hilo,HI 96720 <br /> ❑ Mr. Karl Kawahara ❑ Mr. Wayne Joseph <br /> 36 Melani Street HCR 1, Box 5445 <br /> Hilo, HI 96720 Keaau, HI 96749 <br /> Re: Verbatim Minutes Not Required <br /> Dear Mr. Williams,Mr. Kawahara,Mr. Inouye, and Mr. Joseph: <br /> I understand that at the last meeting of the Board of Ethics, a question was raised as to <br /> whether a verbatim transcript of the Board proceedings was required. The answer is that it is not <br /> required. The reason that a verbatim transcript has been produced for the Board meetings is at the <br /> request of the Board. <br /> Section 92-9(a) of the Hawaii Revised Statutes provides as follows: <br /> Minutes. (a) The board shall keep written minutes of all meetings.Unless otherwise <br /> required by law, neither a full transcript nor a recording of the meeting is required, <br /> but the written minutes shall give a true reflection of the matters discussed at the <br /> meeting and the views of the participants. The minutes shall include, but need not <br /> be limited to: <br /> (1) The date,time and place of the meeting; <br /> (2) The members of the board recorded as either present or absent; <br /> (3) The substance of all matters proposed, discussed, or decided; and a <br /> record,by individual member,of any votes taken; and <br /> (4) Any other information that any member of the board requests be <br /> included or reflected in the minutes. <br /> I believe that Board members preferred to have verbatim transcripts for hearings which <br /> continued beyond one meeting, and members needed to review what had occurred previously. <br /> Perhaps a member may not be present for each day that the Board heard the matter before it. Also, <br /> the transcript was helpful in reviewing the advisory opinion which is adopted at the meeting after <br /> the hearing. <br /> If you have any further questions,please feel free to contact me. <br /> Sincerely, <br /> Patricia K. O'Toole <br /> Deputy Corporation Counsel <br /> PKO:mc <br /> s:\b&c\boe\communications\2005\ltr to members re minutes 06-01-05 Momc.doc <br /> Hawaii County is an Equal Opportunity Provider and Employer <br />