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Chapter 3 DIVERSION GRANT PROGRAM <br />6. We recommend that the County and DEM consider whether a dedicated personnel position <br />is warranted to be tasked with the responsibility to: <br />• Ensure that the procurement process is begun and completed in a timely manner. <br />• Research industry best practices, establish benchmarks, and design program requirements and <br />controls. <br />• Ensure that all procurements are made in accordance with State and County procurement <br />codes. <br />• Ensure that procurement documents (RFPs, IFBs, etc.) and contracts contain sufficient <br />controls and protections. <br />• Update the department and its contractors as to applicable federal, State, and County <br />permitting and regulatory requirements. <br />• Monitor and report on contractor performance and compliance with contractual and regulatory <br />requirements on an ongoing basis. <br />7. We recommend that DEM review current contracted operations to identify areas of control <br />deficiencies that increase the risk of contractor abuse and/or fraud, and implement <br />corrective measures to ensure accuracy of claims and fiscally responsible use of grant <br />monies. <br />• Grant Guidelines and contracts should be revised to standardize the minimum information <br />requirements for vehicle identification, tare weights, and scale tickets, and require the <br />weighing of trucks before and after hauling of any commodity to ensure adequate weight <br />verification. <br />• The department should investigate mechanisms for accurate ongoing measurement of waste <br />stream volumes to provide for: <br />o Independent verification of current diversion claims. <br />• Ability to more accurately assess waste stream volumes to be processed for future <br />diversion contracts. <br />• Better data for benchmarking, long -term planning, and public education. <br />25 <br />