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Chapter 3 ADF — GLASS CONTAINER RECOVERY PROGRAM
<br />Contract File Documentation
<br />Table 1.2
<br />ADF
<br />Business Services Hawaii
<br />Contract Activity Summary
<br />Fiscal Years 2003.2004 and 2004 -2005
<br />Contract Contract
<br />Number Date
<br />Fiscal Year 2003.2004
<br />4062 9123/2003
<br />4122 2/19/2004
<br />Total 2003 -2004
<br />Contract Contract lbs.
<br />Contract
<br />Maximum Maximum Reported
<br />Period Ratellb. Dollars Pounds Sold
<br />Jul - Dec
<br />'03 .1011b. $72,750 727,500 791,520
<br />Jan - Jun
<br />'04 .1011b. 84,500 845,000 872180
<br />1,572,500 1,663,700
<br />$157,250
<br />Fiscal Year 2004.2005
<br />Jul - Dec 73,250
<br />000142 9/14/2004
<br />'04 - 0811b.
<br />Jan - Jun 73,250
<br />000300 3/24/2005
<br />105 .081115.
<br />Total 2004 -2005
<br />$146,500
<br />lbs.
<br />lbs. Carried Dollars
<br />Paid Over Paid
<br />618,096 $ 61,810
<br />27,180
<br />845,000 84,500
<br />1,453,096 27,180
<br />146,310
<br />915625 884,360 "` 644,400 0 $ 67,552
<br />915625 2,185,860 " "" 368,380 0 29,470
<br />1,831,250 3,070,220 1,212,780
<br />$ 97,022
<br />DEM advised that Contract No. 000300 was subsequently reduced to $53,250, or a maximum of 665,625 pounds, although no documentation
<br />for the reduction was found in DEM program files. However, since the contractor processed less than 665,625 pounds, the reduction does not
<br />create an issue relating to pounds processed or payments made.
<br />** The difference of 173,424 pounds between "Reported Pounds Sold" and "Pounds Paid" represents pounds reported by the contractor as
<br />collected from the KRRClEPA Phase I project. The KKRC collections were paid under the contract for that project and were not eligible for
<br />payment under the ADF program.
<br />The difference between "Reported Pounds Sold" and "Pounds Paid" of 39,960 pounds for Contract No. 000142 and 1,817,480 pounds for
<br />Contract No. 000300 represents the weight reported by the contractor as having been collected for the Kealakehe Transfer Station
<br />Enhancement Project and the HIS Beverage Container Deposit Program, minus the 27,180 pounds carried over from fiscal year 2003 -2004 and
<br />paid in fiscal year 2004 -2005. The collections reported for Kealakehe and HIS were paid under contracts for those programs and were not
<br />eligible for payment under the ADF program.
<br />Auditors noted that 27,180 pounds in excess of the contract maximum for fiscal year 2003 -2004 was
<br />to have been carried over to the billing period for July to September 2004, but was overlooked and
<br />ultimately paid in the billing period for April to June 2005.
<br />BSH's quarterly claims include spreadsheets that show monthly ADF weights collected by transfer
<br />station site. The spreadsheets include a footnote indicating collections from commercial accounts and
<br />certain other sites are not weighed upon collection, and not included in the spreadsheet calculations.
<br />However, these collections are subsequently cited to explain why weights claimed as collected are
<br />significantly less than weights claimed as crushed and sold. Auditors noted that the difference
<br />between those weights is significant, reaching as much as 103,852.07 pounds in one three -month
<br />period. DEM's internal (recap of scale tickets submitted for crushed glass delivered to end market
<br />users for each billing period includes the following notation for this contractor: "Note: Glass Claim
<br />significantly exceeds collection."
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