2009-02-AU Limited Scope Performance Audit of the Highway Fund

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and contractors that will set a "tone" focused on effective and efficient execution of planned activities in support of fulfilling the County's mission under the Highway Fund. • Identify informational needs of all key stakeholders relating to Highway Fund operational activities, and research and implement automated systems to enable efficient and timely tracking, archiving, analyzing, and reporting of data. • Develop a long -term strategic plan for all Department and Division programs supported by Highway Fund revenues, including sufficient detail regarding program activities and timing to permit use of the strategic plan as a foundation for annual division and program budgets and operating plans. • Adopt industry recommended practices relating to infrastructure planning; preventative maintenance and extension of service life for capital assets and infrastructure; and road safety issue identification, prioritization, and remediation. • Develop and maintain complete inventories for all capital and infrastructure assets, including current condition and assessment of remaining service life, and implement a system to permit maintenance of historical data relating to asset condition, maintenance and rehabilitation applications, dates of treatment, and related costs. • Work with the County Administration to develop a common standardized system for identification of County road segments for use by all County departments and agencies (incorporating GPS coordinates, if possible). • Coordinate with other County agencies, such as the Police and Fire Departments, to develop a systematic method for identifying, recording, and transferring crash location data to facilitate efficient traffic safety analyses. • Develop, document, track, and report on relevant and measurable performance objectives for each program and program activity supported by the Highway Fund. • Actively pursue funding for transportation infrastructure maintenance and improvement from all available sources, such as the High Risk Rural Roads Program. County Council: o Establish or codify a requirement that the County Administration provide regular, relevant, and detailed reports relating to all County infrastructure, including sufficient detail to assess historical and current infrastructure condition; estimated remaining service life; and proposed timing, cost, and method of maintenance or rehabilitation treatments. • Require that DPW implement systems and processes for development of long -term plans, including major program activities and timing by fiscal year to be utilized as a basis for developing annual program plans and budgets that will objectively and adequately address resource allocation based on greatest need and benefit rather than on a strict formula of road miles per District. • Require that DPW develop and report on relevant performance measures for each of its major programs and operational activities supported by Highway Fund revenues on a regular basis. Mayor: • Ensure that adequate information systems are provided to permit timely and accurate gathering, archiving, analyzing, and reporting of data relating to Highway Fund program activities and functions. • Implement an efficient process for review and coordination of road safety issues by and with all County departments and agencies with authority to impact road safety, in order to permit the implementation of combined remediation (where appropriate) and facilitate expediency and cost - effectiveness.