2011-01-AU Limited Scope Performance Audit of the Department of Parks and Recreation’s Facilities Asset Management

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Chapter 3: OPERATIONS CHAPTER 3 OPERATIONS Although the Parks Maintenance Division has adequately addressed its custodial activities, this performance audit focuses on the Department of Parks and Recreation's facilities asset management plan, which by industry best practices, should include a facilities maintenance and repair program that highlights periodic or preventative maintenance activities in order to ensure adequate levels of public service at the lowest life cycle cost for each facility. While the Parks Maintenance Superintendent recognizes the benefits of periodic or preventative maintenance, the Department has not developed action plans or policies that comply with its facilities goal set forth in the Hawaii County Department of Parks and Recreation 2004-2009 Strategic Plan: "Focus Area 2, Facilities: Provide adequate and well-maintained facilities in each district to meet the needs of the public." HISTORICAL LACK OF PERIODIC MAINTENANCE AND DELAYED REPAIRS HAVE LEFT FACILITIES TO DETERIORATE It should be stressed that the deterioration of recreational facilities has been a lonq- standing problem inherited by the current Parks and Recreation Administration. Why are the County's recreational facilities deteriorating? We'll use deteriorating roofs as an example. Why do P&R facilities have roofs that are rusted and leaking? The Department has no periodic or preventative maintenance plan for metal roofs that clearly states what preventative maintenance activities should be performed and at what intervals. For example: METAL ROOFS Complete Physical Inspection...................... Annually Inspection for debris/mildew/etc................... Monthly Debris/mildew removal................................. As Needed Paint............................................................. Every 10 years Not only have roofs not been cleaned and painted on a proactive basis to extend the life of this critical facility component, the Department has permitted identified deficiencies to continue for months and in some cases years, increasing the possibility that damage to other critical facility components will occur. (See, Photographs #1 through #23) Many of the metal roofs on the County's recreational facilities are not being routinely inspected, cleaned, or painted. The Parks Maintenance Division reported that it does not have the equipment or trained staff to perform major roof repairs or painting in-house, and yet, the Division's budget for contracting of roof and gutter work had been reduced to zero in the current fiscal year. Further review of prior fiscal years indicates that the Division's budget for contracting or outsourcing of these preventative maintenance activities has historically been minimal and often gone unused. 11