Multi-Hazard Mitigation Plan: 20. Plan Update Procedures

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Chapter•20:Plan Update Procedures CHAPTER 20 - PLAN UPDATE PROCEDURES 20.1 Plan Update Procedures Tn recognition of the need for establishing a formal process for hazard mitigation planning and preparedness within the County's operational structure, the County will initiate an approach to ensure that this plan is kept updated and pertinent actions are incorporated in other plans as applicable. Rather than just describe the need for plan maintenance and general tasks, this chapter was revised to provide specific actions and summary of specific ongoing hazard mitigation projects that will impact the next adoption of the mitigation plan. Thus, this provides a checklist of the resources expected for the plan maintenance taskings. This should ensure continuity and connectivity with ongoing and future work that should improve the next plan. This chapter now includes a checklist of presently ongoing or future hazard mitigation projects which should be explicitly monitored for future implementation into the plan: The plan will be monitored and updated according to the following procedures to maintain a reliable compendium of the latest information and a compass to keep the County pointed toward the disaster-resilient goals of this plan: 1. Continuing Role of the Hazard Mitigation Planning Committee: Within the County government itself, the County will continue to convene the Hazard Mitigation Planning Committee that will be responsible for monitoring, evaluating and updating the plan. The Planning Committee will include representatives from each County agency or department having hazard mitigation responsibilities. The Planning Committee will meet on a semi- annual basis with State Civil Defense to ensure that the monitoring, evaluation and updating tasks are being carried out. This enhanced communication will enable the various agencies to gain a comprehensive view of the County's hazard mitigation activities and a better understanding of the interrelationship of their actions. The semi-annual reports will enable the Planning Committee to participate in an annual workshop which will serve as an evaluation tool measuring the progress that has been made toward achieving the objectives of the plan. 2. The department and agency representatives will also prepare an annual briefing with the Mayor's office, possibly in conjunction with a joint county workshop /meeting of the Hawaii State Earthquake Advisory Committee of State Civil Defense. The Planning Committee will prepare an annual report by September of every year and present it to the Mayor. The annual report will: 1) evaluate progress on meeting the mitigation objectives set forth in Section of this plan; 2) indicate the status of the projects in the checklist; 3) identify priority projects for the upcoming year by potential funding source; 4) propose a work-plan for advancing new priority projects during the year assigning responsibilities and identifying target deadlines; 5) identify and list future revisions to the mitigation plan; and 6) highlight other plans that should incorporate hazard mitigation treasures. The Committee will finalize the report by the end of the calendar year, to provide timely input to the County's capital improvement and operational budget process. Tnformation from this annual report of hazard mitigation activities will be incorporated into Civil Defense's section of the Hawaii County Annual Report. 20-1 Hawaii County Multi-Hazard Mitigation Plan