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Tips for Requesting Medical Information <br />individual's or family member's genetic tests, the fact that an <br />individual or family member sought or received genetic services, <br />and genetic information of a fetus carried by an individual or an <br />individual's family member or an embryo lawfully held by an <br />individual or family member receiving assistive reproductive <br />services. <br />This language creates a safe harbor for employers and must be included <br />in all requests for employee medical information. <br />✓ Don't ask questions about prognosis because the individual's medical <br />condition or situation may change. <br />✓ Your letter to the Medical Professional should be a maximum of two <br />pages. <br />✓ If the medical professional does not provide the information you <br />requested, do not punish the individual who made the request. Consider <br />other available sources such as a physical therapist or rehabilitation <br />counselor to get information about the employee's functional abilities. <br />✓ It's the employer's responsibility to decide what is reasonable <br />accommodation, undue hardship, etc., not the medical professional's. <br />This information is derived from a presentation entitled "Medical Documentation <br />for Reasonable Accommodation Requests" by the Disability and Communication <br />Access Board, State of Hawai'i, Department of Health, Honolulu, Hawai'i. <br />