2008-12-31 (2008 PONC Annual Report to the Mayor)

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6 -5 MINUTES (a) Minutes — In accordance with IiRS § 92 -9, the Commission shall keep written minutes of all meetings. Unless otherwise; required by law, neither a full transcript nor a recording of the meeting is required. but the written minutes shall give a true reflection of the matters discussed tit the meeting and the views of the participants. (1) The date. time, and place of the meeting; (2) The Commissioners recorded as either present or absent; (3) The substance of all matters proposed, discussed, or decided; and.a record. by individual Commissioner, of any votes taken; and (4) Any other information that any Commissioner requests be included or reflected in the minutes. The minutes shall be public record and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with HRS § 92 -5 or Section 13 -24 of the Charter; provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting, but no longer. (b) The Public may obtain information from the Secretary regarding the minutes. 6 -6 OFFICERS AND THEIR DUTIES (a) Presiding Officer — The Chair shall be the presiding officer of the Commission and the Vice Chair shall be the presiding officer in the absence of the Chair. The presiding officer shall: (1) Open all meetings of the Commission by taking the chair and calling the meeting to order; (2) Call for the approval of the minutes of any preceding meetings when a quorum. is present; (3) Maintain order and proper decorurn based on Robert's Rules of Order; (4) Almounce the business.befere the Commission in the order prescribed by these rules; (5) Review all matters properly brought before the Commission, call for votes upon the salve and announce the results;