2011-08-23 Kailua Village Design Commission Minutes

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ADMINISTRATIVE MATTERS 1. Approval of Minutes of the Meeting of July 26, 2011. The Commission at this time took up the minutes of the previous meeting out of order. It was moved by Commissioner Hetherington and seconded by Commissioner Burns that the minutes be approved as submitted. The motion was unanimously carried by a voice vote of all Commissioners in attendance. NEW BUSINESS 3. Formation of a Sign Code Review Committee of the Kailua Village Design Commission. It was moved by Commissioner Dunlap, and seconded by Commissioner Burns, to defer this item to the next meeting for the reason that there were only five members present. The motion was unanimously carried by a voice vote of all Commissioners in attendance. UNFINISHED BUSINESS 1. Discussion of the existing Sign Code (Chapter 3, Hawaii County Code) as to provisions applicable to the Kailua Village special design district (the District) and which provisions the Commission may wish to recommend be amended. Discussion to include current and preferred boundaries of the District, the Kailua Village Core, and the Kailua Industrial Subdivision as presently defined therein, sizes and types of signs and sign fabrication materials allowable in those areas, and all other provisions applicable to the District. It was moved by Commissioner Dunlap, and seconded by Commissioner Burns, to defer this item also to the next meeting for the reason that there were only five members present. The motion was unanimously carried by a voice vote of all Commissioners in attendance. Commissioner Dunlap then recommended that a field trip through the Kailua Village Special District to inspect signs be scheduled in the near future in order that the Commission could discuss the subject matter as an informed group, and that the Mayor be invited to the field trip so that the Commissions concerns could be better communicated to him. The Chair thought that it would be more efficient to involve the Mayor in a follow-up trip by a prospective committee rather than the initial trip by all members. Commissioner Hetherington suggested that a well- organized itinerary be created where the primary purpose of the trip would be to take notes and pictures with little dialogue at each site, followed by discussion taking place in the meeting room. Mr. Mark said that the trip would have to be agendized and conducted with the site visits open to the public. Commissioner Dunlap suggested that the Commission also discuss this topic at the next meeting. The Chair reminded the Commissioners that each member would present their thoughts about the boundary issue as well at the next meeting, according to their action at the previous meeting. The Commissioners expressed their desire that all members should be in attendance in order to effectively carry out discussion. 4