2011-10-26 Merit Appeals Board Minutes

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MOTION: Vice Chair Rowe moved that the minutes of September 21, 2011 be approved as amended. The motion was seconded by Mr. Silva and unanimously carried. UNFINISHED BUSINESS A)Formulate procedures for annual evaluations of the Director of Human Resources Mr. Takahashi stated that he and Ms. Toriano worked on a survey that they propose to utilize using the software, Survey Monkey. They also prepared an email to send out to the County department directors explaining what this survey is about and informing them that it will be kept confidential. Individual responses will not be revealed. Questions were also developed as a starting point for discussion and for the Board’s review and modification. When the email is sent out, department heads can click on the link to get to the survey, complete it, and submit it. The surveys get tallied, and the results are issued. They also worked on the factors for the evaluation that they believe will meet the goals and objectives that are set forth. Mr. Kuewa suggested including a question on how well HR helps the departments solve problems, as that’s one of the factors on the evaluation form and would be a direct connection to the evaluation sheet. Mr. Takahashi believed that could fall under question #1, how effective is Human Resources at assisting you to do your job. Vice Chair Rowe thought that question #5 on the Survey Monkey might be another one that would fit. Mr. Takahashi noted that primarily, when departments contact them, they have a problem specifically related to human resources. He thought that how they respond to the departments and help them solve their problems could be captured under question #1. However, if the Board wants, they can develop something more specific. Mr. Kuewa asked what the measurement tools are to evaluate the goals and suggested tying in the verbiage as closely as possible. 2