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2011 HAWAII COUNTY REDISTRICTING COMMISSION <br /> RULES OF PROCEDURE <br /> I. MEETINGS AND QUORUM <br /> a. Regular Meetings. Unless otherwise designated in advance, the date, time <br /> and place of regular meetings will be determined by a majority of the <br /> Commission members. <br /> b. Meeting Location. Meetings will be held at the Hawaii County Council <br /> Chambers, 25 Aupuni Street, Hilo, Hawaii 96720, or at the Hawaii County <br /> Council Chambers at the West Hawaii Civic Center, 75-5044 Ane <br /> Keohokalole Highway, Building A, Kailua-Kona, Hawaii 96740, or such <br /> other location as the Commission may designate in advance. <br /> Videoconferencing may be utilized, subject to availability and applicable <br /> laws. <br /> C. Special Meetings. Special meetings may be called by the Chairperson or <br /> by a majority of the Commission. <br /> i) The time, date, and place of such special meeting shall be <br /> announced prior to adjournment of a regular meeting. If the <br /> Commission is unable to announce a special meeting prior to the <br /> adjournment of a regular meeting, written notice must be filed in <br /> accordance with HRS § 92-7 and § 13-20(c) of the Hawaii County <br /> Charter. <br /> d. Executive Meetings. The Commission may hold a meeting closed to the <br /> public for one or more of the purposes set forth in HRS § 92-5, or where <br /> personal matters affecting the privacy of an individual are to be considered <br /> and the individual involved requests a closed meeting to consider such <br /> matter; however, any resultant official action shall be acted upon in an <br /> open meeting in accordance with § 13-20(b) of the Hawaii County <br /> Charter. An affirmative vote of two-thirds of the members present is <br /> required to enter into executive session provided that the majority vote <br /> constitutes a majority of the members to which the board is entitled. The <br /> reason for holding a meeting closed to the public shall be recorded, and <br /> entered into the minutes of the meeting. <br /> e. Public Hearings. Prior to completing a draft Redistricting Plan, the <br /> Commission is required to conduct nine public hearings, one hearing in <br /> each of the nine Council Districts. Upon completion of a draft <br /> Redistricting Plan, the Commission shall hold at least one public hearing <br />