2011-10-25 Kailua Village Design Commission Minutes

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Commissioner Au Hoy, based on her Kōkua Kailua event experience, suggested that the vendors set up their booths no later than 5:00 p.m. and their vehicles be not allowed on site after 5:00 p.m. She mentioned that Kōkua Kailua vendors were provided with parking accommodation and ID cards for their vehicles. Mr. Belisario said that they would try to come up with better parking arrangements for the vendors before the opening. With respect to the possibility of setting a precedent, Commissioners Dunlap and Hetherington asked if the Commission was allowed to be selective based on variable factors, such as the site features, neighborhood, etc., in case similar applications came in in the future. Mr. Mark responded that the Commission could look at the uniqueness of each application and make recommendations to the Planning Director. He cited Section 25-5-112 of the Zoning Code, saying that for example in this case even though a farmers market was a permitted use in the General Commercial Districts, the Planning Director could place certain restrictions to ensure its compatibility with the surrounding area. The Commission was unanimously in favor of the concept of vending local products only. Commissioner Hetherington, expressing his support for the proposed project, suggested that the canopy colors be limited to two or three shades. Commissioner Dunlap said that he would also support the proposed activities on this particular site for the reasons that the movie screen would be far enough from the public right-of-way, and that the property was self-contained in an amphitheater- like manner so that it would be visible to a specific audience rather than the entire community, both of which he said could be criteria for approval. Commissioner Burns also spoke in favor of the site, saying that the site elevation was lower than the street, which she said could also be a criterion just as the Sign Code had height limits. It was moved by Commissioner Hetherington, and seconded by Commissioner Herbert, to recommend to the Planning Director approval of the proposed project, with recommendations that the colors of the tents be limited to two colors meeting the Kailua Village guidelines, preferably white and green, and that after three months the applicant evaluate and address potential adverse impacts on the community in the areas of, including but not limited to, safety, lighting, parking and noise, and report to the Planning Director within 30 days of evaluation. A roll call vote was taken and the motion carried with five ayes (Hetherington, Herbert, Au Hoy, Dunlap and Stanbro), and three absent and excused (Kitchens, Saito and Power). ADMINISTRATIVE MATTERS 1. Approval of Minutes of the Meeting of September 27, 2011. It was moved by Commissioner Dunlap and seconded by Commissioner Au Hoy that the minutes be approved as submitted. The motion was unanimously carried by a voice vote of all Commissioners in attendance. ANNOUNCEMENTS Mr. Childs reported that Noelani Whittington of the Department of Public Works (DPW) had informed him that the DPW would be on the County Council’s Public Works and Parks and Recreation Committee agenda on November 1, 2011, not to submit their proposal but to update the Committee on the status of their review of the Sign Code. He made mention of Ms. Whittington’s comment that there was a lot of input from the consulted community groups about lack of 4