2009 Planning Commission Rules - Laserfiche WebLink

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the members present. The vote of each member on the question of holding a meeting closed to the public and the reason for holding such a meeting shall be recorded and entered into the minutes of the meeting. A meeting closed to the public may be held only for the following purposes: (1) To consult with the Commission’s attorney; and/or (2) For any other specific purpose authorized by law. (f) Joint Leeward and Windward Planning Commissions’ Meetings. When the Leeward and Windward Planning Commissions convene and meet jointly, the chairperson for that joint meeting shall be either the chairperson of the Leeward Planning Commission or the chairperson of the Windward Planning Commission, selected at that meeting by the affirmative vote of a majority of the combined membership of the two commissions. The chairperson not selected as the chairperson for the joint meeting shall be the first vice chairperson of the joint meeting. (g) Quorum. A majority (four) of all members to which the Commission is entitled shall constitute a quorum to transact business. For a joint Leeward and Windward commission meeting, a majority of eight members constitutes a quorum. (h) Minutes. The Commission shall keep written minutes of all meetings. Unless otherwise required by law, neither a full transcript nor a recording of the meeting is required, but the written minutes shall give a true reflection of the matters discussed and the views of the participants. The minutes shall include, but need not be limited to: (1) The date, time, and place of the meeting; (2) The members of the Commission recorded as either present or absent; (3) The substance of all matters proposed, discussed, or decided, and a record, by individual members, of any votes taken; and (4) Any other information that any member of the Commission requests be included or reflected in the minutes. The minutes shall be public records and shall be available within thirty days after the meeting except where such disclosure would be inconsistent with Section 92-5, Hawai‘i Revised Statutes, or Section 13-20 of the Charter; provided that minutes of executive meetings may be withheld so long as their publication would defeat the lawful purpose of the executive meeting, but no longer. (i) Procedure for Testimony at Public Hearings. Members of the public desiring to testify shall register with the commission staff prior to the convening of the meeting. Additionally, the following procedures shall be followed when the applicant, the applicant’s representative, or members of the public desire to testify during public hearings before the Commission: (1)The person desiring to testify shall indicate his or her name and address. 1-4