02-9-2010 SKCDP AC Minutes - Laserfiche WebLink

Home

2 vote. Minutes of meetings are kept and votes are recorded. Minutes should be available to the public within 30 days upon request. Subcommittees: Subcommittees of up to four members may be established. However, to accomplish something by subcommittee takes three meetings: To create a subcommittee focused on a topic on the agenda, to report back to the full committee without further discussion, and to later take a decision based on an agendized topic. Agendas and Announcements: An agenda may not be amended except by two thirds of the full membership, and amendments may not be on topics of reasonably major importance. Meeting times are announced at the prior meeting including date, time and meeting place. This information must also be posted by the County Clerk’s Office six days in advance of the meeting, and at the site if feasible. The board must accept public testimony. The board can limit public testimony to agenda items and can set a time limit on speakers from the public. If a meeting is to be cancelled, a cancellation notice is posted at the meeting site. Executive Sessions: If the board needs to meet with its attorney on a specific topic only, two thirds of the board can vote to do so, and the meeting is held privately. The vote to do so needs to be recorded in the minutes; the reason for the session is stated publicly. Once the issue at hand is resolved, possibly at a later date, minutes of the executive session are publicly available. Attorney Amy Self will make herself available by cell phone although, due to a busy schedule, she will not attend all Action Committee meetings. 3.Questions and Answers About Sunshine Law Training Community Associations: Members may belong to community associations. Responding to queries by Fran Tabor and Leonard Librizzi, it was confirmed that members may give a summary to a community association. If three members are at the same meeting they may not participate in discussions that relate to board business or are reasonably likely to relate to board business in the future. An efficient approach would be to have two members at such association meetings. In general, two is the “magic number” relative to the Sunshine Law. Submitting written testimony at a community meeting is not different than speaking verbally. Amy Self stated that “now that you are part of government you have to be able to function under these strict guidelines.” She clarified that it is all right to listen (only) to discussions at community meetings. Fran Tabor proposed that when a member speaks in public, to clarify with a preface that states, I am speaking for myself, not for the CDP Action Committee.