2012-01-10 Kailua Village Design Commission Minutes

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The applicant, Matthew Kilgore, provided the Commissioners with clarification and additional information, which included (1) the proposed fencing was for security purposes, (2) they would install railings for the loading ramp and clad the concrete retaining wall in the back of the building with a lava rock face, (3) their preferred color scheme out of the two proposed options was vanilla siding with a sand green roof, and (4) they would be willing to paint or vinyl-coat the proposed chain-link fence in green and further cover it up with vines such as stephanotis. The landscape architect for the project, Kyle Tengan, added saying that the proposed trumpet vine was similar to stephanotis and drought-tolerant, and that the fence area was designed in such a way that if the vines ever failed, the shrubs would still be tall enough to camouflage the fence. In response to Commissioner Burns’ concern about pedestrian safety due to the poor visibility of motorists around and immediately beyond the tops of the proposed vehicle ramps, Mr. Kilgore expressed the project team’s willingness to modify their civil design to improve the situation, for example, by edging the ramp tops and corners out to create a ten-percent transition gradient. It was moved by Commissioner Hetherington, and seconded by Commissioner Herbert, to recommend the Planning Director’s approval of the proposed project subject to the proposed perimeter chain-link fence being painted or coated to a dark color such as green or black, and also forward a recommendation that the civil engineering design take on-site vehicle sight distances into consideration in order to ensure pedestrian safety across the proposed vehicle ramps. A roll call vote was taken and the motion carried with five ayes (Hetherington, Herbert, Burns, Stanbro and Kitchens), and two absent and excused (Au Hoy and Saito). ADMINISTRATIVE MATTERS 1. Approval of Minutes of the Meetings of November 8, 2011 and November 22, 2011. It was moved by Commissioner Herbert and seconded by Commissioner Stanbro that the minutes of the meeting of November 8, 2011, be approved as submitted. The motion was unanimously carried by a voice vote of all Commissioners in attendance. It was moved by Commissioner Herbert and seconded by Commissioner Hetherington that the minutes of the meeting of November 22, 2011, be approved as submitted. The motion was unanimously carried by a voice vote of all Commissioners in attendance. 2. Election of Chair and Vice Chair for 2012. Shane Kitchens was re-elected as Chair by a motion made by Commissioner Burns, seconded by Commissioner Herbert, and unanimously carried by a voice vote of all Commissioners in attendance. John Hetherington was elected as Vice Chair by a motion made by Commissioner Herbert, seconded by Commissioner Stanbro, and unanimously carried by a voice vote of all Commissioners in attendance. ANNOUNCEMENTS Mr. Mark made the following announcements:  The next scheduled meeting on January 24, 2012, is cancelled since no applications came in by the deadline. 2