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Vice Chair Rowe explained that the Board had asked Mr. Takahashi to <br />create a survey so that they'd know what staff thinks of his performance. Then <br />they will use this evidence to help support them in their decision making. It's for <br />their fact finding and an instrument to obtain feedback. The results of the <br />survey will be used to evaluate the achievement of the goals as well. <br />Chair Yoshiyama noted that on the budgetary side they have very little <br />control over that, and that falls with Mr. Takahashi and the administration and <br />with the Council as well. As the budget goes on throughout the year, they may <br />see the need for adjustment, such as a 10% cutback. <br />Vice Chair Rowe stated that the department is also implementing a new <br />software program, so they wanted to look at what kind of cost savings would be <br />derived from that. <br />Mr. Kuewa asked whether it might be useful to have a question on the <br />survey that directly relates to planning, prioritizing, and organizing. Another <br />question in the area of problem solving could be, for example, "how effective is <br />Human Resources at solving problems that you bring; do you consider them to <br />be an expert in their area ?" Mr. Kuewa asked whether the Board thinks it <br />would be useful to have a directly related question on this survey so it's clear <br />that people are answering what the Board will be evaluating on. <br />Mr. Silva commented that they are obtaining information from the people <br />the department serves, which are the heads of the departments. The input from <br />them is to the Board, which will be used to evaluate the director. There are two <br />different stages to the process; one is more direct from the Board to the director, <br />and the other is the outside input that they will consider in reaching their <br />decision. This is the Board's first attempt at having something like this, and <br />they will try it for three years, see how it works, what they can modify. While <br />there are two different venues of input, the focus still remains on the director. <br />Vice Chair Rowe added that there is one more piece, the applicants' part. <br />The applicants may be surveyed as they complete the application process — was <br />the process correct, was it manageable, efficient, etc. So they're looking at the <br />job seeker, the staff development from the inside, and also at the Board <br />evaluating. They're trying to cover as many different resources from the front <br />side to the inside. <br />3 <br />