2012-05-23 Minutes Environmental Management Commission

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the scope of her research to include other funding sources. She will continue to gather information and requested this item remain on the agenda for further discussion. Department Report on the results of the pilot study (hauling solid waste to West Hawaii Sanitary Landfill) if available. - The report will be finalized in mid -late June. The data is currently being entered into report form. • The Director stated that this was an operations project to gather information and stated that in the future, the department would be more cautious about informing the public when an upcoming project might impact their community. • Goals of the project were: (1) Verifying assumptions made in the RW Beck Feasibility Study and (2) testing the concept of long hauling by collecting data over a short period of time. • The pilot project was not a spring board to permanent hauling of all county trash to the WHSL. • When asked why the Hamakua route was used when Saddle Road construction will soon be completed, the Director indicated that the only way to verify the RW Beck study was to mirror the assumptions in the report which were made using the Hamakua route. • The Director said that in the future, the commissioners would be informed when there was going to be issues /changes in their communities that might be of concern to the residents. Formation of a Subcommittee pursuant to HRS § 92- 2.5(6) to report on the pilot project — Hauling of solid waste to West Hawaii - With the concurrence of the commissioners, the chair tabled this item. Discussion of the need for commissioners to be aware of any change in department activities in their districts or changes involving issues of special concern - Commissioner Ruderman made a motion to urge the department to inform both the commission and the public of any changes in department procedures that impact the residents. Commissioner Randle seconded the motion. Commissioner Nahm -Mijo made a motion to amend by adding "and programs" following "procedures ". Commissioner Randle seconded the motion. After further discussion and with consensus of the commissioners, the motion to amend was withdrawn. Commissioner Okoji made a motion to amend the original motion to change "procedures" to "department actions ". Ruderman seconded the motion. The motion, as amended, to urge the department to inform both the commission and the public of any changes in department actions that impact the residents, was passed unanimously. Training — Sunshine Law, presented by Corporation Counsel Ivan Torigoe - The Office of Information Practices State of Hawai' i OPEN MEETINGS a guide to "The Sunshine Law" was distributed (attached to original minutes); - Deputy Corporation Counsel Torigoe highlighted sections of the booklet that specifically dealt directly with the commission. - He noted that S.B. 2737 (attached to original minutes) had passed the State Legislature and, if signed by the Governor, would change TELEPHONIC AND VIDEOCONFERENCE MEETINGS, Page 7, allowing board members to participate in meetings by phone. - He also noted that if the Governor signs S.B. 2859 (attached to original minutes), it would allow receipt of testimony and presentations at a meeting that was being cancelled for lack of quorum with provisions. AIso a sub - quorum number of members could attend and participate in other community meetings, seminars, etc.