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/"Ak <br />Aaftlk <br />motion, not by rule, because the rule gives the Board that option. Now they're <br />amending the rule, and the rule can be broad like Mr. De Lima suggested. <br />Mr. De Lima stated that they should make the rule broad and make a <br />motion on the meeting date. The sunshine law is the public's protection. <br />MOTION: Mr. De Lima moved that the Board's regular meetings be at a <br />date, time, and place as specified by the Board. The motion <br />was seconded by Mr. Silva and unanimously carried. <br />Ms. Noda noted that the next step is to put the summary of the rule <br />changes in the notice to the public so the public has the opportunity to comment. <br />MOTION: Mr. De Lima moved to consider proposed amendments to <br />Title H, Rules of the Civil Service Commission/Merit Appeals <br />Board of the Rules of the Department of Civil Service, County <br />of Hawaii, Chapter 100 to Chapter 104, as discussed. The <br />motion was seconded by Mr. Silva and unanimously carried. <br />Ms. Noda stated that the notice to the public needs to be published in the <br />newspapers with a summary of the changes (changing Civil Service Commission <br />to Merit Appeals Board, changing director of personnel to director of human <br />resources, etc.). The entire copy will be available to the public by either coming <br />to the office in person and asking to see it or requesting that a copy be mailed if <br />they pay for it. They can also come to the public hearing to submit their views <br />orally or in writing, or submit written statements to the Merit Appeals Board. <br />Ms. Noda asked whether the Board would like to consider allowing <br />submittals via email in addition to submitting views orally or in writing, or <br />submitting written statements via postal mail or hand - delivery. Mr. Silva <br />expressed a concern with flooding staff with emails. The Board agreed with <br />Ms. Noda's subsequent suggestion of adding fax submittals as another <br />consideration. <br />Timeline wise for the public hearing, Ms. Noda thought scheduling the <br />public hearing for the Board's September meeting should meet the notice <br />requirement, as they have to give the public 30 days or more of notice. She also <br />recommended that the notice be published in the Sunday newspapers in both the <br />Tribune Herald and West Hawaii Today. <br />0 <br />