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structures and position management; also to facilitate the personnel review <br />committee (PRC) that makes appropriate recommendations on filling of <br />positions; provide permanent position reallocation and reorganization analysis <br />and recommendations; provide recommendations in all area of human resource <br />management. Requests review by the PRC shall be accompanied by a <br />classification analysis and recommendation. <br /> <br />A number of requests to fill positions run through the personnel review <br />committee through Mr. Takahashi’s department. His classification staff <br />conducts an analysis of these requests as far as organizational structure, current <br />work flow within the departments, current staffing levels within the <br />departments; and they make a recommendation through him to the PRC as to <br />whether they should fill or not fill these positions in these tight budgetary <br />situations. For every request that comes in, Mr. Takahashi is very appreciative <br />and proud to say that the staff does an analysis 100% of the time. He believes <br />that the PRC, which is comprised of himself, the Managing Director, and the <br />Finance Director, truly appreciates the analysis; and they are relied upon very <br />heavily in their recommendations to filling these positions. They play an <br />integral role in the administration’s process of filling positions. <br /> <br />Another goal was to respond quickly to the number of permanent <br />reallocation requests received annually. As previously reported, the <br />classification staff turned these requests around 100% of the time within the <br />timeframe. Mr. Takahashi noted that it’s not simply a matter of just looking at <br />it and rubber stamping it. The staff meets with the departments; they conduct <br />audits; they have meetings with departments to recommend work flow, <br />organizational staffing, etc. They’ve had several reorganizations that <br />departments have implemented based on their recommendations, so again they <br />are heavily involved in these areas. <br /> <br />Mr. Silva asked for an example of recommendations to departments that <br />were implemented. <br /> <br />Mr. Takahashi responded that Public Works had an issue with managing <br />a large staff in both their administrative and fiscal section. The classification <br />division head, Ms. Nitahara, conducted an audit and subsequently recommended <br />a reorganization to basically combine the staff and jobs, eliminating two <br />positions in the process, and giving them a better workflow. Public Works <br />implemented the reorganization; and Mr. Takahashi believes they are happy <br />with it. <br /> 5 <br /> <br />