2013-02-27 Minutes Environmental Management Commission

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Commission Member District Reports -- includes information obtained from meetings with council members and district residents since the last commission meeting. District 9 — warner had no nears on the Parker Ranch wastewater Treatment Plant. He met with Councilmember Poindexter and she shared a concern about comparing the organics diversion and composting costs. District 3 -- Liam talked with Councilmember onishi and he requested that the closure plan, or alternatives following closure, for the South. Hilo Sanitary Landfill (SHSL) be placed on the next commission meeting agenda for discussion. Commissioner Nahm -Mijo asked which districts had vacancies on the commission and was told Districts 1, S, 7 and 8. District 6 -- Lee talked with Senator Russell Ruderman regarding the DOE trash contracts not including recycling. He will be looking into it next session and it was noted that he is a member of the Education Committee. She asked him for consideration of additional funding for the department and Director Beck provided some additional projects where funding is necessary: - Farmer's use of R,-1 water from the Nd` alehulPahala wastewater treatment plant (WWTP). The director noted the challenges for reuse water would include how to distribute the water and how to charge for its use. - Additional phases of the Kealakehe wwTP effluent reuse project and the forth Kona sewer and effluent reuse upgrade. Lee asked what the real amount of funding the DEM would need and the director explained it would just be an estimate until contracts were let but she would check further. 6. UNFINISHED BUSINESS - None 7, NEW BUSINESS Department's overview of the solid waste programs to include existing contracts - An informational document, Active Solid waste /Recycling Contracts as of March 2013 (attached to original minutes), was distributed. This information was compiled as a response to a January 26, 2013 request from Councilmember Wille and is scheduled to be presented to council on March 12, 2013. - The contract categories include Recycling, Education, Abandoned vehicles and Solid waste programs. - The "Service Provided" column describes the services the contract is providing. - The "Purpose/Function" column identifies targeted items in the contracts. - "FY 11 -12 Annual Costs" column notes the annual costs of that fiscal year. There were no contract limitations /restrictions except on the west Hawai` i Sanitary Landfill Construction, Operation and Closure contract where the County is charged disposal fees based on a tiered system. - "Revenue Source" identifies how the contract is being funded. - "General Process Description" describes what is being done. - Contracts 1 through 11 and 15 are price terra agreements; the department pays for the quantities processed per month and fund certifications are done prior to payment being made. -- Contracts 12 through 14 and 16 through 18 are professional services contracts for consulting services.