2012-2013 Year End Non Profit Grant Report

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NOTICE OF NONPROFIT YEAR -END REPORT REQUIREMENT All nonprofit organizations in receipt of FY 2012 -2013 human services grants must submit a final report to the Hawaii County Council, Human Services and Social Services Committee (NP Grants) c/o Wendy Baez, West Hawaii Civic Center Building A, 74 -5044 Ane Keohokalole Hwy., Kailua Kona, HI. 96740 within sixty (60) calendar days after June 30 of the fiscal year. There will be no further reminders of this requirement. 1. DEADLINE FOR SUBMISSION: post- marked no later than August 29, 2013. Partial reports will not be accepted. 2. COUNTY CODE: The reporting requirement as it appears in the Hawaii County Code, amended by Ordinance 136 -2012, reads as follows: Chapter 2, Article 25, Section 2 -142, Hawaii County Code (c) For grants awarded pursuant to section 2- 139(a)(1), the nonprofit organization shall submit a written report to the council within sixty days after June 30 of the contractual year. The report shall include, but not be limited to, a detailed description focusing on specific, measureable outcomes of how the County funds were used, public benefits derived from their use, and a breakdown of other funding sources and their expenditures. (d) In addition to any other remedy provided by law, if the nonprofit organization fails to submit the written report due within sixty days after June 30 of the contractual year within the allotted time, the County shall require the nonprofit organization to return all grant funds awarded and deem the nonprofit ineligible to receive future grant awards for at least the following fiscal year, and for all subsequent fiscal years until such time as that written report is submitted to, and accepted by, the council. (e) Should the written report due within sixty days after June 30 of the contractual year be deemed by the County to contain insufficient information, the nonprofit organization shall be notified of the deficiencies and shall provide the additional information within thirty days of notice or the nonprofit organization will be deemed to be in violation of this section. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two (2) pages, summarizing the "public benefits derived" from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the enclosed form, Summary of FY 2012-13 Income (Attachment 1); and (3) An accounting of "all expenditures supported by County of Hawaii grant funds" entered on the enclosed form titled Summary of FY 2012 -13 Grant Expenditures (Attachment 2). For your convenience, the year end report forms are attached but are also available at http: / /www.hawaiicounty.2ov /fn- nonprofit - grant- forms/ YearEndNonprofitReportFY12- 13.pdf