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Merit Board of Appeals May 22,2013 <br /> Mr. Takahashi added that Bargaining Units 1, 2, 3, and 4 agreements are subject to <br /> approval by the respective county councils. The increase of cost items have been <br /> submitted to the respective county councils and will need to be approved before <br /> they officially become agreements. This has yet to occur. <br /> Chair Rowe inquired whether the increase of the cost items was reflected in the <br /> Mayor's budget. Mr. Takahashi replied in the affirmative. <br /> B) NEW COUNTY-WIDE HIRING PROCEDURES. <br /> Mr. Hermes provided a brief history stating that about 12-13 years ago, Mayor <br /> Harry Kim had instructed the previous HR Director and other department heads to <br /> develop individual policies for filling civil service positions. There were 19 to 20 <br /> different policies submitted regarding the same subject matter across the County, <br /> which had been in effect up until this year. <br /> Effective March 1St, we developed one standard for County departments to follow <br /> rather than having 19 to 20 policies. The general process of requesting approval <br /> from the Administration is basically the same, but it was more or less to try to <br /> streamline the number of policies that we had with regard to that subject matter. <br /> Embedded in this new policy was some brief language stating that this policy <br /> supersedes all other policies. <br /> Chair Rowe inquired whether it will affect those employees hired 13 years ago or <br /> only the newer employees. <br /> Mr. Hermes replied that it was prospective, and that it didn't affect an employee's <br /> terms and conditions of work(just the manner in which the decision is arrived). <br /> Mr. Kuewa inquired whether the policy affects internal or public hiring. <br /> Mr. Hermes replied that the policy reflected all of the options which could be <br /> utilized to fill a civil services position—whether it be a transfer, demotion, internal <br /> promotion, or hiring from the outside. Mr. Hermes stated that the policy is <br /> packaged so that all options are available to an appointing authority. <br /> Mr. Kuewa inquired whether there was a plan or a timeline for evaluating the <br /> effectiveness of this policy after its implementation. <br /> Mr. Hermes replied that they do have a vehicle that they use in his division where <br /> a staff member meets regularly with HR representatives from County departments <br /> to obtain their feedback. He also stated that both the HR Director/Deputy Director <br /> receive feedback from their peers. <br /> Page 3 <br />