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the Salary Commission's rules that they're required to have a secretary. The <br /> rules don't even address it, and it doesn't delineate any duties. Whether the <br /> Commission wants to have a secretary is really up to its members. They're <br /> not required to per the rules. Since it's been a longstanding practice, she <br /> would say they would need to take action to eliminate that position, so that <br /> would require a motion and an affirmative vote. <br /> The Commission decided at the last meeting that the secretary would <br /> be responsible for coordinating with Ms. Menezes to review the minutes <br /> since they're done in a summary fashion so the secretary would help to just <br /> check that the minutes were adequately reflecting everything. Of course the <br /> Commission members are all reviewing the minutes anyway, but that's <br /> essentially what the secretary has been doing. It's entirely up to the <br /> Commission whether or not they want to keep the position. <br /> Chairperson Lundkvist stated that if that was in the rules, she doesn't <br /> believe they had a secretary doing that. The Chair of the Salary Commission <br /> checks with the paid secretary regarding the minutes, as in any other <br /> commission, so now they are going to have two of them checking with the <br /> minutes that the paid secretary is doing. <br /> Mr. De Lima stated that he appreciates the logic of the Chair's thinking, <br /> and he thinks the reason they evolved into a role of electing a secretary was <br /> just in recognition that we're all volunteer members. They have the chair, <br /> and they have the vice chair, and he thinks they decided that they wanted to <br /> elect a secretary, so they did it. He doesn't think it's a big deal that they <br /> elected a secretary, and they shouldn't get so caught up in the intricacies of <br /> their own procedures that they take up valuable time. He's honored that <br /> Ms. Stroh is their secretary, and hopefully when Chair Lundkvist steps down <br /> at the end of her term as chair, they would see fit that Ms. Lassiter would be <br /> elevated to the chair, and Ms. Stroh would be elevated to vice chair, and they <br /> elect another secretary who would be able to serve for a few more years so <br /> they would have some pecking order in terms of taking responsibility for <br /> their volunteer positions on the board. His suggestion is that they file this <br /> agenda item and move on. <br /> MOTION: Mr. De Lima moved that the agenda item be filed. The <br /> motion was seconded by Mr. Sumja. The motion failed to <br /> carry with Chairperson Lundkvist voting no. <br /> Ms. Stebbins noted that the motion didn't carry because a unanimous <br /> vote was required. A quorum is a quorum of the majority of the members to <br /> which the Commission is entitled. <br /> Ms. Stroh stated that it really doesn't matter to her because she's a <br /> volunteer for the community, and whatever that this Commission would like, <br /> she would adhere to. <br /> Mr. Sumja suggested they leave the matter alone and let it die. What's <br /> important is that there are two other Commissioners who never show up. <br /> 9 <br />