2012-10-10 Committee on the Status of Women Minutes

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TREASURER’S REPORT Nancy Kelly reported that $358.86 was expended with a total of $600.08 in expenditures which is 3% of our budget so far. There is no Hall of Fame expenditure and we saved on mileage. We need to submit the budget for FY 2014 (2013-2014) which is due November 1. She suggested that we keep it the same; we’ll have flexibility to adjust the budget along the way. Hall of Fame does not carry forward since we didn’t use it; however, we can reallocate it for this year. It was voted at the last meeting and was passed that we not do Hall of Fame this year and revisit it again in the future. Carol Kitaoka reported that she had submitted the Essay Contest 2013 budget proposal. Lee Watanabe read the proposal as it was not distributed to the members (attached is the written proposal). Carol Kitaoka requested that money be reallocated from the Hall of Fame to the Essay Contest 2013. Nancy Kelly reported that $200 of the budgeted amount for facility expenses can go towards the contest. Nancy Kelly moved that we approve the new budget; Dawn Pung seconded the motion. The motion was passed. Dawn Pung suggested that Hall of Fame be appropriated more money. Katie Nova mentioned that we will be revisiting the Hall of Fame in 2015 – will look at it at that time; we should shelve Hall of Fame for now. We should discuss now what we want budgeted. The new member can discuss and present new ideas – we’re open to that. Dawn Pung moved that we fund Carol’s proposed budget for the $3,085 for the essay contest. Linda seconded. The motion was passed. Nancy Kelly commented that this budget will allow us to continue the essay contest in the format as it is; however, we may need to scale back in the future. Carol Kitaoka mentioned that she discussed with Kim Schneider that since we will not have the Hall of Fame that the Hall of Fame money could be used for the Essay Contest 2013. Nancy Kelly asked if it’s ok for the budget allocation to be the same. The Hall of Fame will be deleted from the budget and will be reallocated. We don’t have any budget in the equal pay so how much should go into Equal Pay. Carol Kitaoka stated that we should put the same as before. Nancy Kelly is to research if it is allowable to put it in the budget. Carol Kitaoka suggested that we could put the money in Mentoring Kathy Peters asked if we have to put it in there? Nancy Kelly stated that for our information, it is good to know how we are allocating it. The original amount of $1,900 is for Mentoring, which leaves $600 left; we could give $300 to Mentoring and $300 to Equal Pay if we readjust. Kathy Peters moved that we keep the two line items of equal pay and mentoring and allocate $408 to each. Kathie Nova seconded. Discussion: Farrah Gomes stated that the Hall of Fame of $1900 and Essay of $3085 giving the Essay Contest an additional $1085; leaving $815 left. Nancy Kelly suggested $408 each to Mentoring and Equal Pay; we can take the $2 from somewhere else. The motion was passed. 2