2014-05-01 Cost of Government Commission Minutes

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Motion and Vote (Comm. No. 2014 -082): Mr. Mitchell moved to file this communication. The motion was seconded by Mr. Perry and all commissioners present voted aye. Motion and Vote (Comm. No. 2014 -083): Mr. Perry moved to file this communication. The motion was seconded by Mr. Mitchell and all commissioners present voted aye. Motion (Comm. No. 2014 -084): Mr. Mitchell moved to file this communication. The motion was seconded by Mr. Perry. Discussion: Mr. Mitchell said the letter was well written; it showed passion and it came across in the letter. Vote: All commissioners present voted aye. 4. DISCUSSION ON RESPONSES RECEIVED FROM DEPARTMENTS, EMPLOYEES AND BOARDS AND COMMISSIONS Ms. Maddox stated at the last meeting, it was discussed whether or not a reminder was to be sent to those departments who have not responded. She is concerned that if a reminder letter is sent out it will extend the timeline for responses as opposed to just setting up appointments and meeting with the departments. Ms. Kelly said the departments shouldn't be cut loose because they have a responsibility to reply. Ms. Garson suggested meeting with the departments might be easier. For example, a response from the County Council would require them to put it on the agenda and having a discussion. The new legislative auditor's first day is today and not sure what kind of response the Commission would get because the legislative auditor might feel it's a conflict of interest for them because they do audits. Ms. Garson said she understands why some departments are not responding. Ms. Maddox said they will follow up and schedule the appointments with the department heads and take the letter that was sent to them along with the recommendations from the last report as opposed to giving them another opportunity to respond in writing. Ms. Kelly agreed. Ms. Garson thinks it will be more effective. Mr. Mitchell thinks it will begin that personal relationship with the departments and to let them know the Commission is here to make those extra efforts. Mr. Perry said if there is some problem, they can bring it back to the meeting and discuss. Ms. Garson stated the emails went out to the departments and the subcommittee members were copied on the emails so the departments are already expecting a call. Ms. Maddox thinks this Commission received a pretty good response from the letters that went out. Mr. Mitchell agreed. K