2014-06-19 Cost of Government Commission Minutes

Home

Ms. Garson said that would work, as long as the subject areas to be discussed are detailed enough on the agenda. The agenda would not be about note-sharing, but what they want to talk about. For example, if they want to talk about the Department of Water Supply, what specifically about that department do they want to discuss? If it is the Energy Efficiency Program, that needs to be spelled out. Detail is needed, but not so much that they are restricted in their discussion. Ms. Maddox asked whether meetings had been scheduled with any other departments. Ms. Kelly said she and Mr. Espejo had been gone but should be able now to start scheduling the meetings. Mr. Espejo said they could split the phone calls, figure out their available dates, and then make the appointments. Ms. Kelly said if she needs to drive to Hilo for the meetings, it would be good to schedule multiple meetings in one day, or even on the day of the commission meeting. Ms. Maddox summarized that they will try to finish up scheduling as many of the meetings as they can. 4. ITEMS TO BE PLACED ON NEXT AGENDA Ms. Maddox said she would be sending specifics, but she should have at least five departments to share on at the next meeting. Discussion was held on whether the next meeting date of July 3, 2014, should be changed, as Ms. Maddox and Ms. Garson will not be available, and others may have plans since the following day was a holiday. July 17, 2014, was settled upon as the next meeting date. The deadline to post the agenda is July 10, 2014, six days prior. In discussing with each other what departments have been met with and those coming up, the commissioners decided the next agenda should include the Police Department, Office of Aging, Prosecutor’s Office, and Mass Transit. Ms. Garson instructed them to e-mail the secretary the items they want placed on the agenda. Ms. Kierkiewicz asked if another agenda would include the recommendations they want to explore, and Ms. Garson said either that, or recommendations could be included as an item under discussion for each department. The main thing is to give notice of what will be discussed at a meeting. If they are going to discuss getting rid of the subsidized vehicle plan, the agenda should say something like “Discussion on Discontinuance of Subsidized Vehicle Plan.” Or they could put “Subsidized Vehicle Plan” and then discuss whether or not to recommend discontinuing it. Ms. Garson said to just do the best they can at describing what they want to discuss at the next meeting, and e-mail it ahead of time to the secretary. The secretary will put together a draft agenda and give it to her for review and finalization. 3