2014-55 CERS 15&22Jul14 - Laserfiche WebLink

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Communication No. 2014-55 Minutes of the PCDP Subcommittee on Connectivity and Emergency Response July 15 & 22, 2014, 5:00 p.m. Keaau Community Center July 15, 2014 Minutes—PREP Fair Focus Call to Order: 5:14 p.m. In Attendance: Farris Etterlee, Stephanie Bath, Hannah Hedrick, William Hanson,Toni Robert, Denise Laitenen, Marlene Hapai, Chair Approval of Minutes for June 17, 2014 Report on meeting with Principal Dean Cevallos, Keaau High School Reviewed campus map and use of specific facilities,janitor,food and student help needs. Students will once again assist with handing out bags, programs and doing an initial survey with fair- goers, help with Career Explorations and entertainment. In return they are being provided $5 food vouchers to use at the school concession and volunteer uniform T-shirts. Setting up the afternoon before the fair was discussed and avoiding school events that afternoon. Setting up completely the morning of the fair is difficult. Fair coordinators would like to begin set up Friday,August 29th at 3:30 p.m. and then again fair day, Saturday,August 30th at 6:00 p.m. to be ready to go at 8:30 a.m. Last year attendance was approximately 1500 people. More are expected this year. Discussed use of WiFi at all exhibits. Best reception is inside and close to the Cafetorium. A fair banner will be posted at the school as done last year and the coordinators requested saying a few words about the fair at Open House if possible to generate high family participation. The overall map of the fair was presented, along with a tentative layout of exhibits by Bill Hanson, Co-chair. Plan for the mapping room was discussed, along with the flow of events and volunteers needed for specific duties. Stephanie Bath is coordinating this endeavor. Toni Robert,Volunteer Coordinator, mentioned the need for more volunteers. The Volunteer Training meeting scheduled for Saturday,July 19th was rescheduled to Saturday, August 2nd due to a tropical storm. A Community Resource tent has been added which will house many of the VOAD organizations, as well as PCDP Outreach subcommittee,Veterans of Foreign Wars Post 3830 of Pahoa and others. The Rehab area coordinated by Patricia Hubner discussed food and volunteer needs as well as the need for a Fire Dept. person at each First Aid station. First Aid stations will be at Rehab and the Fire Department exhibit/area. The following areas and their coordinators were shared: Amateur Radio/Sustainability—Beau Mills Prize Distribution—Ruth Statler Demographics—Christopher Ho Information/Surveys—Patti Pinto