2014-03-19 Merit Appeals Board Minutes

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Merit Board of Appeals March 19, 2014 defined in the Merit Appeals Board's Rules and Regulations, is the date at which time you must complete the review of the Director. HANDOUT B: The first component involves feedback from the other department directors or administrators. "Handout B" is the cover letter from the Merit Appeals Board sent out to every department or administrators in the County (SEE ATT. B). The actual survey is short and sweet, primarily, because if we want them to complete the survey, you'll need to keep it short and sweet. The Merit Appeals Board has full latitude to change any of the questions in the survey. The cover letter then goes out with the survey attached. HANDOUT C: Realizing that this office works mainly with employees in other departments, we don't' have a lot of public contact. Primarily, the public contact that we have is with applicants. "Handout C" is a "recruitment satisfaction survey," which is available to all applicants through our NeoGov system. At the end of the year, this report can get checked and tallied to see how the Department of Human Resources is doing with the on-line applicants, and it would be made available to the Merit Appeals Board. HANDOUT D: This represents the form that's used to document the review (SEE ATT. D). At the beginning of the review period, which is July 1, the Human Resources Director would define the goals to be achieved during the review period. In addition to the goals, other factors would be financial management, planning/prioritizing/and organizing, problem solving/decision making, and leadership. In the "Rating" column of Handout D, there are numbers listed. For example, under "Planning, Prioritizing and Organizing" there are numbers listed -1, 3, 6, 7, 8, et cetera. This is a reference for the Board to consider. "Goal # 1'7 --what was the goal and how does it play into that factor for planning/prioritizing/and organizing? The other numbers represent the survey questions that were sent out to the departments or administrators to evaluate the Human Resources Director. In accordance with the Merit Appeals Board Rules, a rating would then be given with either a "Meets" or "Does Not Meet." HANDOUT E: Annually, at the beginning of each fiscal year, we define our overall Department's goals, and it ties in directly with our budget planning process where we submit our "Department Summaries" to the Hawaii County Page 4