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Communication No. 2014-69 <br /> PCDP Subcommittee on Connectivity and Emergency Response <br /> Meeting—September 23, 2014 Keaau Community Center <br /> MINUTES <br /> Call to Order: 5:00 p.m. <br /> Attendance: Patti Pinto, Farris Etterlee, June Conant, Stephanie Bath, Jon Olson, Rusty <br /> Jones, Marlene Hapai, Chair <br /> Minutes approved as circulated (August 19 and 26, 2014) <br /> Old Business: <br /> • PREP Fair Debriefing: <br /> Facilities: spacious, open, shady areas, safe enclosed area, walker friendly <br /> Incident Command/Overall Operations: Excellent with Area Coordinators <br /> Demographics: <br /> Should be done by adults as need ability to approach and question <br /> people as well as band them and record data. Suggest Sociology or Political <br /> Science students who generally take surveys. <br /> Wrist banding too time consuming in preparation as well as <br /> implementation. <br /> Mapping: Model successful. Keep separate from entertainment. <br /> Emergency Planning Workshops: More of a presentation. Need more <br /> interaction. Darryl Oliveira did a great job. <br /> Entertainment: Great, but best to separate from other events so does not <br /> distract from them. <br /> Food: People left because they were hungry and school did not provide <br /> enough variety. Recommend food trucks. Area to sit and eat. <br /> Lucky Number Drawings: Met goal of interaction between vendors and <br /> visitors. Some suggested fewer things and better quality, hourly prizes, and <br /> vendors give them out. Giving out bags to those with ten or more tickets and <br /> only one bag per recipient, would work well for both purposes of interaction <br /> and ease of distribution. <br /> Career Explorations: Good use of resource people <br /> Rehab Center: Too small for number served. Recommend sandwiches, <br /> chips, fruit, drinks —Keep it simple. <br /> Resource/Information Tent: PA too loud. Test before starting. Separate PA <br /> from this tent <br /> Surveys: Good data. Better to place in central location where everyone <br /> passes by. <br /> Sponsorships: Best to send out letters at end of calendar year to help <br /> sponsors plan their giving. <br /> Volunteers: Need more mature volunteers for overall activities <br /> Written Program: All satisfied <br /> Other Concerns: No product promotion. <br /> Time/Date of Event: Beginning of Hurricane season <br />