2014-09-04 Cost of Government Commission Minutes

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4. APPROVAL OF MINUTES (07-17-14) Motion and Vote: Ms. Kierkiewicz moved to approve the minutes of July 17, 2014. The motion was seconded by Mr. Espejo and all commissioners present voted aye. 5. CORRESPONDENCE Motion and Vote (Comm. No. 2014-085): Mr. Perry moved to file the correspondence. The motion was seconded by Ms. Kelly and all commissioners present voted aye. Motion and Vote (Comm. No. 2014-086): Mr. Perry moved to file the correspondence. The motion was seconded by Ms. Kelly and all commissioners present voted aye. 6. DISCUSSION REGARDING SUBCOMMITTEE MEETINGS WITH VARIOUS DEPARTMENTS AND AGENCIES FOR THE PURPOSE OF GATHERING INFORMATION FOR THE FINAL REPORT A. Office of Aging Ms. Maddox shared the mission statement for the Office of Aging and stated the Mayor’s Committee on People with Disabilities is an advisory group of this office. Ms. Kelly and Ms. Maddox reported the following on vehicle use policy and procedures:  Clear written policy on vehicle use and procedures and every employee has a copy.  There’s one vehicle in Hilo and one in Kona and may be used by making a request.  Employees are able to take home the vehicle if they have an early meeting on the west side of the island.  Will replace the van in Hilo, which will be taken to Kona for their use. Ms. Kelly reported the following on overtime policies and procedures:  Overtime policy is clear, fair and well enforced.  They do not have any overtime within the department. Ms. Kelley shared that the Office of Aging has a staff partner connection database that allows vendors to be a part of a partnership. There are about 20 vendors ranging from nurses, transportation, personal care training, services and case assessment. These people have knowledge of the each field and are contracted which is cost effective. Ms. Maddox reported the following on department re-organization: 16