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<br /> <br />· <br /> The department has two non-integrated systems, one for personnel <br />information (classification, hire date, etc.) which is in an Access database and <br />a payroll system. <br />· <br /> The department would like to have an integrated system that would cost <br />about $500,000. <br />· <br /> Actively looking for technology solutions in terms of management of <br />personnel and payroll. <br />· <br /> The department would like to improve the technology of the online <br />employment application process. <br /> <br />Ms. Maddox reported the following on vehicle use policy and procedures: <br /> <br />· <br /> Clear vehicle usage policy that requires advance approval. They have <br />employees classified as first responders that have priority access, but still <br />needs approval to use the vehicle. <br /> <br />Ms. Maddox reported the following on overtime policies and procedures: <br /> <br />· <br /> Clear overtime policy that requires advance approval. Most employees’ <br />overtime is a contract negotiation topic. <br />· <br /> Within the approved budget, Ms. Toriano has the discretion to approve <br />overtime, but rarely does. <br /> <br />Ms. Maddox reported the following on energy: <br /> <br />· <br /> In service education done with the staff. The lights and air conditioning are <br />set on timers. <br /> <br />Ms. Maddox stated before Human Resources can hire anyone, Ms. Toriano has <br />to attend weekly meetings with the Finance Department and the Mayor’s Office to get <br />approval to hire. The Department of Human Resources serves County employees and <br />their families. The interaction they have with the public is related to recruiting and <br />application process. <br /> <br />C. Hawai‘i Police Department <br /> <br />Ms. Maddox and Ms. Kelly meet with Police Chief Harry Kubojiri and Deputy <br />Chief Ferreira. <br /> <br /> Ms. Maddox reported the following on vehicle use policy and procedures: <br /> <br />· <br /> Very detailed written policy and is impacted by union contracts in terms <br />of officers’ personal vehicles. <br />· <br /> No formal written policy about the blue and whites except they cannot be <br />taken home. <br />· <br /> The department is accredited by a national body and its policies and <br />procedures structure is set at a very high standard in order to reach <br />accreditation. <br /> <br />19 <br /> <br /> <br />