2014-09-04 Cost of Government Commission Minutes

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Mr. Mitchell said if Mr. Matsuda is not able to serve come November, they will be able to support and help each other. Ms. Kierkiewicz said Energy should be one of the overarching themes to be added to Ms. Maddox’s framework document. Ms. Maddox clarified that for the subcommittees that included Mr. Matsuda, the person who is present will go forward and schedule meeting with the department heads. 8. ITEMS TO BE PLACED ON NEXT AGENDA Mr. Mitchell will report on the Office of the Corporation Counsel at the September 18, 2014 meeting. Ms. Kelly and Mr. Espejo will report on the Office of the Legislative Auditor and Immigration Office at the October 2, 2014 meeting. Ms. Kierkiewicz asked Ms. Garson if there is anything else the group should be discussing at this point. Ms. Garson replied that the group should really start thinking about recommendations. If department heads are making recommendations that relates to their department, the Commission should take a look at that recommendation since they are the ones that knows their department. If there are follow up questions once the recommendations are made, the departments can respond to that. Ms. Maddox agreed and stated Human Resources and the Police Department had their wish list as well. Ms. Kierkiewicz asked if recommendations should be sent to Ms. Kualii to be placed on the agenda. Ms. Garson replied yes. Ms. Maddox asked whether recommendation could be draft recommendations. She raised the concern that if recommendations come out on the agenda, the Commission may not be at the point to have necessarily agreed on a recommendation but it may be a potential recommendation. Ms. Kierkiewicz pointed out that a lot of the department heads did the homework for the group by making recommendations and now will need to pull up the pieces that are innovative. Ms. Kelly stated the Police Department asked to see any recommendations before it is submitted to the Mayor so using the word “proposed” when placing the recommendations on the agenda will allow the department to review the recommendations before it is in the final report. Ms. Garson used the Department of Information Technology as an example. She noted Mr. Jacobs already sent his recommendations in his response letter and discussed with the group today. However, if a recommendation did not come from a department head, she suggests going back to the department and inform them of the recommendations that way they are aware of what will be placed on the agenda. 27