2013-09-23 South Kohala Community Development Plan Action Committee Minutes

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for a deadline calendar to be developed for the AC to utilize. Staff will distribute at the next 39 meeting. 40 ii.Meeting Ground Rules – the AC discussed and Joel Cohen made a motion to approve the 41 suggested ground rules for use by the AC during meetings, Fran Tabor seconded. At the 42 request of the committee Joel amended the motion to change the title of the document to 43 Meeting Guidelines and Fran approved of the change as second. Motion passed 44 unanimously. (attached for reference) 45 iii.Getting additional administrative assistance – the AC discussed the need for assistance for 46 staff in order for the administrative requirements of the AC to be done: minutes, 47 reports/documentation posted on-line, development of an on-line filing system. Joel Cohen 48 volunteered to work with staff to research the possibility of a contract for the services and to 49 draft a request for the contract to be funded, possibly thru the County Council’s 50 discretionary funds. 51 iv.Getting information/Reports in print, up on website, distributed – the AC and staff discussed 52 when information and in what form the information should be turned in for so that it can be 53 posted on the website. Staff requested that as much as possible that the information be 54 submitted in Microsoft Office format (Word, Excel, Publisher for example) because staff is 55 able to convert those documents into ADA compliant documents the easiest. Also staff 56 requested that any reports or documents that the committee want posted to please submit a 57 copy and it will be posted as soon as possible. 58 v.Setting up a g-mail account – the AC discussed the creation of a g-mail account. Kit 59 Roehrig proposed a motion to have the AC create a g-mail account, Fran Tabor seconded 60 the motion. Motion passed (Yea: Kit Roehrig, Fran Tabor, Joel Cohen, and Roger Harris – 61 Nay: None – Abstain: John Mueller, John Hoover) Kit Roehrig and Fran Tabor will work 62 together to create the g-mail account, procedure for access and handling of emails and 63 provide the log-in information to the AC and staff. 64 vi.Process of the Action Committee, Application Review and Comment – Roger Harris 65 provided the AC with an overview of the Development and Community Development 66 Process in Hawai‘i to provide context of what the AC has been established to accomplish. 67 Emphasis is that the Action Committees are advisory committees. When subcommittee 68 reports are given to the AC that it should be accompanied by action steps. 69 Capital Improvement Plan (CIP). d. 70 No Further Discussion 71 Discussion of Update Issues/Suggestions for the SKCDP/General Plan e. 72 Need to add – Protect the Pu‘u. (*Waimea Sense of Place * Fran will be working with Kit on 73 action items) 74 Discussion of Proposed Action Committee Name Change f. 75 Continued for the Next Meeting. 76 2.Sub-Committee Reports. 77 Permit Activity Comments from Action Committee a. – 78 Page 2 of 4