2014-74 Budget SC Report 18Nov14

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Community Planning Assistant Puna CDP Implementation Phase Role and Responsibilities Role: The Community Planning Assistant(CPA) is contracted with the Planning Department using Planning Department funds for the Puna CDP implementation phase. The role of the CPA is to assist the Puna CDP Action Committee and the Planning Department implementation of the Puna CDP and in supporting the development of Regional, Community and Neighborhood Village Center Plans. The CPA will work with the Puna CDP Action Committee, Lead Partners (Plan Implementers), government, and the community in achieving the community's vision and CDP. The implementation process is primarily about a form of collaborative governance for sustaining government-community partnerships, building leadership capacity within the community, implementing a strategic action plan to initiate actions in the CDP, and monitoring the progress of plan implementation consistent with the Plan. The CPA is responsible for developing the initial framework of tasks and assisting the planning staff with ongoing implementation tasks. The CPA will report to and work with the Puna CDP project manager in the Hilo Planning Office as necessary to implement the action strategies of the Puna CDP and as mutually agreed upon by the CPA and the Puna CDP project manager. Responsibilities: 1. Assist the Planning Department in supporting the CDP Action Committee in the performance of its duties and responsibilities as provided in Chapter 16-6, HCC. 2. Assist the Planning Department by recording minutes of the Action Committee meeting, preparing draft and final minutes for review and distribution in accordance with Sunshine Law requirements. Forward agenda/minutes and relevant information and communications to Committee members as directed by the Project Manager. 3. Assist the various Regional, Community and Neighborhood Village Center planning groups in the organization of data, formatting of reports and in liaising with appropriate officials in County Planning Department and County Government. 4. Assist the Planning Department with the recruitment and evaluation of community members to fill any vacancies on the Action Committee. 5. Attend and assist with preparing for Puna CDP Action Committee meetings, trainings, workshops and other related meetings. 6. Prepare and amend training manuals, operating rules, meeting agendas and other forms and documents to support the CDP Action Committee. 7. Assist in the preparation and organization of staff training and presentations to the Planning Commission and County Council. 8. Promote the Puna CDP by serving as communication liaison between the community, Puna CDP Action Committee, Lead Partners (Plan Implementers), Planning Department and other county officials and agencies. 9. Assist with monitoring and updating the Puna CDP(track changes, measure progress and evaluate the action plan). 10. Prepare an Annual Report for the Planning Department. 11. Assist in the preparation of grant and budget proposals for the Puna CDP Action Committee, as needed. 12. Assist with organizing and coordinating the Puna CDP Action Committee Annual Town Meeting, or similar function for updating the community on plan implementation progress. 13. Prepare a monthly status report of tasks completed, meetings attended, and ongoing tasks. 14. Participate with other CPAs and Planners on identifying and establishing strategies for program development and coordinating with other CDP efforts on the island. 15. Other services as needed for the Puna CDP and maintaining the Puna CDP Action Committee presence in the community. Estimated $2083.33 per month =$25,000.00 per year.