AC Minutes 18Nov2014 DRAFT - Laserfiche WebLink

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specific issue, the answer will be broader in offering some guidelines for the formation and operation of Subcommittees formed under Action Committees. Larry has drafted a list of guidelines and has presented it to Patti and Planning Department staff for feedback. Adjustments will be made as needed and then the guidelines will be presented to Planning Department Management and Legal Counsel. Additional adjustments will be made if necessary and then the guidelines will be presented to all the Action Committees for review and comment. These guidelines will then be adopted and applicable to all the Action Committee Subcommittees. Discussion ensued regarding different types of subcommittees (Standing vs. Investigatory) and clarity provided as to what roles and responsibilities each type of subcommittee holds. 3. Mass Transit Subcommittee (MTSC): June reported that there was no MTSC meeting held in October, as most members were occupied with situations related to the lava flow. The next meeting is scheduled for Tuesday, November 25th at Kea'au Community Center from 3:30pm — 5:00pm. 4. Communication 2014 -74 — Budget Subcommittee: Members from the Budget Subcommittee presented their prioritized FY 2015 -16 CIP list for approval by the AC to be forwarded on to the Planning Director. Public Testimony: 1. Jon Olson testified that the most critical issue that needs funding ASAP is the improvement of Post Office Road. Busses and vehicles not being able to drive through Pahoa Town due to the closure of the road from about Longs up to Post Office Road is hurting the businesses of Pahoa Town. It is also a safety issue with bus riders being dropped off on the bypass. Rene moved to approve the General Operating Budget request for a Community Planning Assistant. Second by Elmer. After discussion both Rene and Elmer withdrew the motion and the second. Leila moved to approve Communication No. 2014 -74. Second by Rene. Farris explained the prioritized lists and accompanying documents. Action Committee members discussed the priority list and asked questions to clarify rankings and next steps. The AC authorized Planning Department Staff (Hans) to write a transmittal letter to accompany the Budget Report as it's submitted to the Planning Department. AC members also requested that Farris be added into the transmittal letter as a contact person and that the budget report be copied to Puna District Council Members. Motion passed with 7 votes aye and 0 votes nay. Rene moved to authorize Planning Department staff to write a transmittal letter to the Planning Director that will be approved by the AC Chairperson prior to transmittal. Second by Farris. Motion passed with 7 votes aye and 0 votes nay. 5. Draft Grubbing and Grading Brochure: Elmer continued the discussion on developing an information brochure for grubbing and grading based on the Volcano brochure. Clarification is needed as to what the main intent is for the brochure. How will it be distributed? How many and how often would they need to be printed? The brochure needs to be in alignment with the Puna CDP. After discussion, the AC initially decided that the brochure should be redone to suit all of Puna and would include information on native vs. invasive species and resource information. Ideally the brochure should be available at Puna Councilpersons Offices, the