2014-11-06 Cost of Government Commission Minutes

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Ms. Maddox stated this came from the Department of Human Resources which is now managing things using Excel spreadsheets and very antiquated Access databases to manage all County employees. Ms. Kierkiewicz asked if they talked about the type of software they would like to purchase. Ms. Maddox replied yes, Personnel Enterprise Systems, which is used by other municipalities. Ms. Garson noted they will still have to go through Procurement. Ms. Maddox said the department has done their due diligence and each time they put this recommendation forward it has not made it into their budget. She stated that currently there is no correlation between the Access database personnel information and how vacation, sick leave and those time records are kept. Ms. Kierkiewicz said it seems like an opportunity to gravitate towards a more electronic system for timesheets. She would like friendlier language and to put this recommendation into the draft report. Mr. Espejo said anytime there is a recommendation from a department head; he is in support of it. Mr. Mitchell thinks the important key here is allocating funds. The department has done their research, there is a high need for this and in continuing the theme of letting the public now the County is full of very overworked and underpaid employees who are giving their best that there is some technology based things that can be brought to the County to be more effective and this recommendation is on point to that. Ms. Kelly agrees. Motion and Vote : Mr. Mitchell moved to include this recommendation into the draft report subject to additional language consideration. The motion was seconded by Ms. Kelly and all commissioners present voted aye. I. Implement smart card payment system for Mass Transit in place of tickets and monthly passes to improve cash handling procedures and increase efficiency and accuracy. Ms. Maddox said this came out of Tiffany Kai’s response letter. Motion and Vote : Ms. Kelly moved to include this recommendation into the draft report subject to additional language consideration. The motion was seconded by Mr. Perry and all commissioners present voted aye. J. Expand designers, lumber yards and contractor’s program of “pre- approval” related to package homes. Ms. Maddox said this came out of Mr. Kanuha’s letter, Planning Department. She asked for any comments other than re-wording for friendlier language. Mr. Espejo asked if this concerned package homes. Ms. Maddox said this will speed up plan review and permitting and Mr. Kanuha’s recommendation is to expand the number of vendors or designers who are able to receive that pre-approval process which would move those types of projects through the system more quickly. Mr. Perry asked what the road block is now. Ms. Maddox said she doesn’t think it’s a road block; it’s the whole permitting process which is very slow and cumbersome, this is a way to be able to speed up both Planning and Public Works. Ms. Maddox read the following from Warren Lee’s response dated April 21, 2014: 15