2014-12-04 Cost of Government Commission Minutes

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L. Explore the possibility of shortening police reports for minor traffic incidents. Ms. Kierkiewicz stated she wrote this recommendation because it came up in one of the letters and it seemed like a really long process to fill out these reports. Mr. Matsuda noted police reports are more specific, it’s not burdensome. The police reports would have to be more specific and asked Ms. Kierkiewicz if she was talking about minor fender benders. Ms. Kierkiewicz replied yes. Ms. Maddox said the officer used that as a potential example. She indicated there were a couple of other things in terms of the volume of paper work that has to be completed and maybe more language needs to be pulled from the letter or the examples from the letter. Ms. Maddox asked what type of action the Commission would like to take on this particular item and Ms. Kierkiewicz suggested carrying it over to the next agenda. Ms. Garson asked if someone checked with the Police department. Ms. Maddox thought the recommendation was not going to be put on the agenda until she got feedback from the Chief and asked that items L, M and N be carried over. Ms. Garson asked if it should be put on the agenda for December 11, 2014. Ms. Maddox replied she would prefer it on the December 18, 2014 agenda to give her sufficient time to talk to the Chief or his Deputy. 7. ITEMS TO BE PLACED ON NEXT AGENDA Ms. Maddox stated there are several carry over recommendations and the standard items. Ms. Kierkiewicz has not heard back from Will Rolston, the County’s Energy Coordinator. Mr. Mr. Perry will report on the Department of Water Supply and Mr. Mitchell will report on Parks and Recreation. Ms. Garson asked Mr. Mitchell if the standard format of vehicle, overtime, energy, etc. Mr. Mitchell replied yes. Ms. Garson suggested using park facilities instead of land and Mr. Mitchell agreed. Ms. Kualii stated the deadline to have items placed on the next agenda needs to be submitted to her by 9:00 a.m. on December 5, 2014. Ms. Kierkiewicz needs to meet with Housing. Ms. Maddox stated the other departments were covered as best as possible except for Civil Defense, the Commission agreed that Pele takes precedence over the Commission’s questions. Mr. Mitchell clarified is he able to assist Ms. Kierkiewicz for Housing or continue the lead for Public Works. Ms. Kierkiewicz said she will handle Housing and send her notes to Mr. Mitchell. Ms. Maddox asked if Mr. Lee or one of his deputies might consider coming to the th next meeting or the one the 18. 21