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<br /> <br /> Mr. Matsuda wants to know the purpose it would serve of devising a computer <br />tracking system with mileage reports other than it giving your destination and the miles <br />incurred. Ms. Garson thinks mileage reports are already mandated and there is usually <br />a clipboard in the vehicle to log miles. Mr. Espejo noted that Mr. Mitchell mentioned <br />departments use the Finance guidelines on vehicle usage and that is something to refer <br />to. Mr. Mitchell commented the County will hopefully get away from clipboards; <br />according to the commission’s last report, it talked about changing government and the <br />first way is technology. <br /> <br /> Ms. Garson commented when she read this recommendation she thought there <br />was a problem and the County was not mandating mileage reports and were not timely. <br />Mr. Mitchell stated the next step would be to mandate supervisors to do reports bi- <br />weekly or monthly because his impression is not every department is doing it in a <br />uniform manner and thinks some departments are still using clipboards. <br /> <br /> Ms. Garson suggested language such as “Developing a uniform system of <br />reporting.” Mr. Mitchell replied it should be computer based instead of a clipboard. <br />Ms. Maddox clarified the language as “Develop and implement a uniform computer <br />tracking system for county-owned vehicle that includes regular mileage reports.” <br />Mr. Mitchell suggested it should say bi-weekly or monthly. Ms. Kelly suggested it to say <br />a digital monthly report. Mr. Mitchell said there are software programs to track mileage. <br />Ms. Maddox asked if it an automatic report and if it could come out on demand as <br />opposed to specifying bi-weekly or monthly. Ms. Kelly commented it could be specific <br />to the vehicle. Mr. Mitchell replied yes and those reports could also be open to the <br />public. <br /> <br /> Ms. Maddox clarified the wording to be “Developing and implementing a <br />uniformed computer based mileage tracking system.” Mr. Mitchell replied yes. He also <br />noted for the record, the people he spoke to at Maui County were Keith Regan and Don <br />Medeiros. Mr. Perry noted the Water Department instituted the SCADA tracking <br />system. <br /> <br />Ms. Maddox stated the Police Department is very tightly controlled in terms of <br />mileage reports and reviewing logs. Mr. Mitchell thinks there are a couple departments <br />lagging on that level of transparency. Ms. Maddox asked Mr. Mitchell if he wants to <br />move this as a recommendation into the draft. Mr. Mitchell replied he wants to get a <br />more information from the people on Maui first. Ms. Garson clarified it will moved <br />forward to the next agenda with the amended language of “Developing and <br />implementing a uniform computer mileage tracking system for County-owned vehicles <br />within significant departments and/or Countywide.” Ms. Maddox confirmed this would <br />be moved to the next agenda and all Commissioners agreed. <br /> <br />B. Explore the use of hubs in areas where there is major population growth. <br /> <br /> Ms. Maddox said this had to do specifically with Mass Transit and asked if there <br />were any questions or if further clarification needed. <br /> <br /> <br /> <br /> <br /> <br />5 <br /> <br /> <br />