Report of the Cost of Government Commission 2014-2015

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should be completed within the next 3 — 6 months. A more detailed response to other IT atives are included in the departments direct response to you. The goal of this administration and our Department of Information Technology is to increase the productivity Tff to access county government information and services. — Review the internal process of procurement as to reduce change orders, facilitate contract renewals and speed up contract processing. Utilize technology such as electronic signatures, electronic distribution, and online approvals to increase efficiency. Department of Finance has several ongoing initiatives that address this recommendation. One is the implementation of an e -procurement software system ("Public Purchase") that maintains a vendor database as well as distributes and receives requestsfor quotes, invitationsfor bids, and Requestfor Proposals electronically. This provides more efficiencies as well as access to Public Purchase"s nationwide vendor base, alerting more potential vendors of the goods and Another benefit of utilizing Public Purchase is ability to verify that vendors have received notice, reviewed and submitted a bid (without viewing the bid) and ability to avoid potential delays in rebidding. rur77T*js7nT,7PTT77=#7 itts WIST 71� 1, .. C . . . . . . . . . . YrXRe7Tr#,1 intranet page to allow vendors to sign up and download bid documents and provide online viewing of procurement notices (saving vendors time instead of traveling down to view on a bulletin board at County building), Expansion of the internal intranet page now includes available forms, memos and information that departments can use to assist them in the procurement process. Saves time for departments looking for information and time for Purchasing to have to answer requests for information. Also, efforts to reduce paper copies rfiles include implementing and expanded us of laserfiche as itcentral repository. This allows quick access tofiles (stored using cloud based The Division is also sending and requesting documents to and from departments via email to expedite the process. Use of electronic signatures by some Purchasing Division and Finance Administration staff is allowing for the timely approval and submittal of documents to departments. Finally, The Purchasing Division is continuing to work with the Information Technology Aepartment on ways to increase efficiency of sending and receiving documents, particularly large documents orfiles, between the Division and the departments. — Increase the annual renewal fee to commercial solid waste haulers from the current $25 and require all haulers to be current on their solid waste accounts to reduce delinquencies. Implementing software solutions to coordinate collection of tipping fees at the scale house will reduce delinquencies and ensure accounting,systems are able to read the data. County ofliawafi is an Equal Opportimily Provider and Employer.