2015-03-13 Committee on the Status of Women Minutes

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4. There was a discussion about the number of CSW bags that we still have on inventory. We do not know how many there are in the Prosecuting Attorney's office in Hilo. Hazel will coordinate a count of bags. 5. Mele moved to re -order up to $3,000 worth of CSW bags with the same design, all in the color of dark purple. Brooke seconded the motion. The motion was passed. Mele will work on processing the re -order. 6. There was discussion about providing a copy of the State DOH DVD in the bag for all adult participants. A decision was made to allow up to $2,000 for the purchase of those DVDs. Cyd will work with her contacts to obtain permission and purchasing instructions. 7. The request for notepads was denied. Instead, small steno pads will be provided through the County supply room. To customize the steno pads for this event, a decision was made to purchase stickers that will be placed on the notepads. Up to $300 was approved for this purchase. Cyd will coordinate the purchase and printing of stickers. 8. Finance requested that the wallet card info be put on a business card. The information will not fit, so we will be pursuing the original plan of the wallet cards printed on card stock. Up to $1,000 has been approved for this item. 9. Hazel provided the specifications and details for the banner. Estimated cost for the banners is $600. Hazel will follow-up on the status of this item. 10. The cost for Dr. Jill Murray is estimated to be between $15,000-$16,000. 11. Mileage for CSW members to transport Dr. Murray is estimated to be $300. 12. Estimated cost for one CSW members to accompany Dr. Murray at each meal is $300. 13. Duplication costs is estimated to be $600. Cyd will work on getting the materials that need to be copied. 14. The Hawaii Island YWCA is willing to host a page off of their website where we could post resources that the CSW would like to share with the community. There was a discussion about the amount that this would normally cost. A decision was made to offer $600 to the Hawaii Island YWCA for website hosting costs. Mele will follow-up on this item. 15.After all other expenses are paid for, the remainder of funds will be spent on radio ads. Estimated cost for radio ads at this point is $12,000. Cyd will work on this item. 16. Since this event is scheduled to happen before our next CSW meeting, a decision was made to have weekly committee meetings until the event date to ensure that all purchasing items are properly addressed. Additionally, a decision was made to allow the executive committee to re- allocate funds as appropriate. B. CSW Brochure 1. Brooke emailed Roxanne a copy of the revised brochure but that hasn't been sent out the CSW yet. Brooke has the paper specifications. Action Item: Brooke to follow-up with Roxanne A. on sending out brochure and ordering paper. 3