2015, 12-2-2015 COMMITTEE ON AGING MINUTES

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APPROVAL OF THE MINUTES OF SEPTEMBER 23,2015: The minutes of September 23, 2015 meeting was approved. The motion to approve was made by Chris Ridley and seconded by Judy Bell. The motion passed unanimously. ELECTION OF A SECRETARY: Committee Secretary remains vacant. Donna Payesko agreed to serve on an interim basis. STATEMENTS FROM THE PUBLIC (Agenda Items): There were no public comments. EXECUTIVE REPORT Kimo Alameda gave a status update on the adoption of the new Area Plan on Aging, which included an in-depth point -by -point comparison of the old vs. the new plan. He outlined the goals of the old plan and if/how those goals were accomplished. There are several facets of the old plan that are being built into the new plan, and he offered a comparison as to how the old goals are carrying over to the new plan, and how they are being improved. Overall the goal is to have benchmarks that measure actual impact/ outcomes in terms of improvements in quality of life for seniors. Hawaii County Office of Aging (HCOA) is aiming for something more meaningful than 'outputs" and is interested in actual outcomes. The Plan is in final stages of review with the State and should be available by the next meeting. Discussion with guests from the State Executive Office of Aging (EOA): We were very happy that the Executive on Aging made it a priority to come to this meeting to follow up on our discussions in September. The two big issues were: A. CONSOLIDATION OF HAWAII COUNTY DATA INTO THE STATE'S DATA SYSTEM ► The working relationship between EOA and HCOA has been "awesome"! Terri said she has noticed a big change, and is optimistic that the future is bright. Both EOA and HCOA are pleased with the partnership, and the obstacles have been overcome. Statewide data must be available to support funding, and it was necessary to resolve the issues and to bring all the Aging and Disability Resource Center (ADRCs) into one system. ► Jim Cisler began a discussion about how we can improve in getting information out to the public? How can we better market the ADRC and all it has to offer? Several ideas were raised: going to community -sponsored health fairs; ensuring language access, word of mouth - information from trusted local people who are "neutral" not paid staff - that includes us, the Advisory Committee members! Kimo noted that marketing will be a specific focus of the new strategic plan, and that the message needs to be culturally effective as well. ► A big concern was turnaround time for the provision of urgent services. Chris Ridley said we need to help first, and ask questions later. Tim Kitagawa said that from the adult protective services point of view, there is a 3 week response time which may be too late for the person needing help. We need a method of streamlining! Must people always go through the ADRC? We do not want the data consolidation process or No Wrong Door to cause increases in wait times.