AC Minutes 9Feb2016 FINAL - Laserfiche WebLink

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6. Town Hall Subcommittee: The subcommittee finds it very challenging to find the appropriate venue and time that would allow for dispersal of PCDP information. Discussion ensued around the possibility of having an annual outreach and the prospect of dissolving the Town Hall Subcommittee. Hans suggested that the AC continue to think about the various rolls of the different AC subcommittees as next month's agenda will have an item relating to this. 7. Budget Subcommittee: The Budget Subcommittee for FY 2016 -2017 has completed and submitted their report to the Planning Department. Hans briefly explained the process that was used by the subcommittee and suggested the FY 2016 -2017 subcommittee be dissolved. Susan requested that everyone continue to track on the progression of the budget submittals. Susie moved to dissolve the 2016 -2017 Budget Subcommittee. Second by Elmer. Motion passed with S votes aye and 0 votes nay. 8. Discussion on Forming a Permit Review Subcommittee: Patti explained that she requested this item be on the agenda for discussion. Her concern is that while the Planning Department doesn't want the AC to feel it's their responsibility to review every permit, the fact that the AC now meets every other month could prove problematic when they are asked to comment on a rezone application. Hans explained that there is always the option of holding a special meeting if review and comment are needed in between scheduled AC meetings. For example, if a rezone application comes into the Planning Department and comment can be made, based very clearly on the PCDP, no action by the AC is necessary. If the PCDP is not clear, the Chair and Vice -Chair will be asked for their review. Pending their thoughts, a special meeting could be called with the rezone as the only agenda item, allowing the AC to review and comment in a timely way. All AC members are in favor of trying this system. 9. Approval of 2016 AC Meeting Schedule: Elmer moved to approve the 2016 meeting schedule. Second by Leila. Susan and Leila will be out of town for the March 8th meeting, but there would still be quorum with the other members in attendance. Hans asked that Susan and Leila submit their requests for subcommittees prior to the March 81h meeting. November 8th is Election Day so the AC meeting will be rescheduled to November 15th. The Annual Schedule will be a living document so it will be updated as needed. Motion passed with 5 votes aye and 0 votes nay. 10. Election of Chair and Vice - Chair: After some discussion, Susan moved to postpone the election of a new Chair and Vice -Chair of the AC to the March 8th meeting. Second by Elmer. Motion passed with 5 votes aye and 0 votes nay. 11. Communication No. 2016 -4: USDA Cool & Connected Program: Patti asked the AC if this is something they would like to be involved in. The offer is to help communities take advantage of planned, new or existing broadband services. Hans and Larry are of the opinion that this means readily implementable plans, of which there are none. Leila and Susan would like to investigate and will let the AC know their findings.