February 3, 2015 FINAL SC Minutes

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INTRODUCTION OF NEW CDP TEAM ROLES: Ms. Gloor announced that with Mr. Kay moving over to the Planning Commission side of the Planning Department, she is now the Lead Planner for the Hamakua CDP and that Ms. Mercado has come on board as of January 2015 as the Community Planning Assistant (CPA). PUBLIC COMMENT ON AGENDA ITEMS: None APPROVAL OF MINUTES: Ms. Mendoza noted that the third paragraph should be changed to read "Mr. Kay clarified that the Plan does not move toward adoption until..." Mr. Kurokawa moved to accept the minutes as amended by Ms. Mendoza. Second by Ms. Mendoza. Motion passed with 5 votes aye and 0 votes nay. BUSINESS: CDP Update: Ms. Gloor provided an update on the status of the CDP project including: a. Timeline & Next Steps in the CDP Process b. Internal Review Process Ms. Gloor explained that the Draft CDP is currently going through an internal review where the draft is being revised based on comments received. This internal review is leading to a much stronger CDP draft. Both language and policy are being tightened up and the result will be well worth the time spent on it. Once the draft is complete, it will then be ready for review by the Steering Committee. There will be two phases to the review process. During Phase 1, the Steering Committee will review preliminary strategies, gain a complete understanding of the contents of the Draft CDP and identify key questions, concerns and informational needs. The Steering Committee will have an opportunity to suggest changes and provide comment on the Draft CDP. The desired outcome of Phase 1 is for the Steering Committee to affirm that the Draft CDP is ready for Community review. This phase will provide the Steering Committee with the tools and understanding they will need to move successfully through Phase 2. Phase 2 is the opportunity for the Community to review the Draft CDP. The draft CDP will be revised based on Community feedback and will then be recommended as the "preferred CDP". The Preferred CDP will then be reviewed by the Planning Commission and sent on to the County Council. 2. Discussion — Upcoming Steering Committee Review of the initial CDP Draft: Ms. Gloor explained several different ways the Steering Committee might be able to schedule time to review the draft CDP during phase 1. Ms. Gloor also gave a brief overview of what the workshops might be like. Discussion ensued and it was determined that the Steering Committee would prefer to meet for a few full days and half days as needed. Steering Committee members expressed their interest in starting these workshops in the morning rather than the afternoons. They agreed that it would be easier to absorb content that is presented fluidly and completely, rather than in several small chunks. Each Steering Committee member filled out a form providing dates that they already know they are unavailable. Based on the dates provided, several possible dates will be presented to Steering Committee members. PUBLIC COMMENT ON AGENDA ITEMS: None EVALUATION OF THE FEBRUARY 3, 2015 MEETING: Mr. Carvalho expressed his frustration of meetings starting late due to tardiness of Steering Committee members. He suggested changing the times of the meetings if members are unable to make the current meeting start time of 5:00 pm. Mr. Carvalho also believes that moving the meeting time a little later might allow for more members of the public to attend. Ms. Gomes