2016-07-12 Regular Session Minutes

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Ms. Akiyama: The supervisor of those account clerks who happens to be here today as well. Here name is Tobi Phoebes and she is an accountant in our office who oversees both of those account clerks' staff. Mr. Adams: Okay. Thank you. Ms. Akiyama: You're welcome. Ms. Kahakalau: And so in this specific case...there were three bids procured? Ms. Akiyama: Well we don't...we're not procuring any services right. We're doing this in advance because it has happened in the past. So we just wanted to present this situation to the Board to make sure that going forward. We would not be in conflict. Ms. Kahakalau: In terms of calling him...in general as one of the three. That's what you're asking and then you would still go with the lowest bidder and/or the timing as you mentioned. Okay. I didn't quite understand it. Thank you. Mr. Adams: So I guess I would say that for my purposes of the...as you have established this fact pattern...small purchase procurement action and as a part of your normal activities of needed to acquire...obtain a locksmith to do businesses. This whole fact pattern to me with the stipulation of how the work is done within the office seems to merit approval or my vote yes on this because of that fact pattern. We're only talking about that fact pattern. Ms. Kahakalau: Any further discussion? Motion and Vote: Mr. Robinson moved to approve the petition. Mr. Adams seconded the motion. All members voted aye. d. Petition No. 2016-08: Request for an informal advisory opinion from a County officer or employee, to determine whether there would be any conflict of interest of an employee of the Office of Housing & Community Development (OCHD) and a vendor who a relative is doing printing services for their office. Ms. Kahakalau: The petitioner is here? Okay. Again is there anything else you would like to say in regards to this petition? Ms. Akiyama: I'll just introduce you to Cindy Hara who is the sister of the vendor that we at times procure for printing services. 21