2016-07-25 South Kohala Community Development Plan Action Committee Minutes_with_attachment

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37 BUSINESS OF COMMITTEE 38 1. Reports - 39 a. Liaison Reports 40 1. South Kohala Traffic Safety Committee - Joel Cohen - written report 41 reviewed 42 2. Staff Member Deanne Bugado provided the AC will information regarding 43 the types of subcommittees which can be created by the AC - Standing or Ad 44 Hoc/Investigative Committees. Standing Committees (Created/Authorized 45 through the rules of the Committee) should handle large and complex issues 46 whereas ad hoc committees (established for a specific and limited function 47 during regular session of Committee) should handle short-term projects. 48 Staff also discussed the requirements/expectations of the types of 49 subcommittees in relation to sunshine law requirements. Standing 50 committees need to post agendas and minutes while ad hoc committees 51 have to follow the 3 meeting process at the AC level (1St meeting establish, 52 2nd or middle meetings reporting and 3rd meeting decision). 53 3. Joel Cohen continued the discussion with the AC on the draft motion to 54 create 2 new subcommittees. Joel and the AC discussed the intentions of the 55 proposed new subcommittees as well the expectations that are being 56 proposed for both. Joel stated that he has not nor will be proposing the 57 motion to create the subcommittees but wanted to bring up for discussion 58 the process and intent of the subcommittees. 59 Joel Cohen made a motion to table further discussion until the 1St meeting in 60 2017 after change in administration has occurred. Robbie Robertson 61 seconded the motion. Motion passed with 6 ayes (Joel, Robbie, Julia, Eddie, 62 Roger and John) and 1 opposed (Dojo). 63 STATEMENTS FROM THE PUBLIC REGARDING ITEMS ON AGENDA 64 Cindy Evans discussed with the AC the possibility of their involvement in the 65 development of regulations for group bike rides/tours. Suggestions were made to 66 start the discussions with the South Kohala Traffic Safety Committee and when/if 67 they are ready to make recommendations the AC can support their efforts. 68 David Tarnas stated that he would recommend that the bike ride/tour 69 regulations/guideline development issue start at the South Kohala Traffic Safety 70 Committee as well as their scope of review includes both state and county roadways 71 whereas the AC is primarily concentrating on County facilities. 72 ANNOUNCEMENTS 73 • Jojo announced that the new Chair of the South Kohala Traffic Safety Committee 74 is James Hustace, that she will volunteer to be the AC's liaison representative to 75 the committee meetings and that there will be a Historic Preservation Standards 76 Seminar hosted by the Historic Hawaii Foundation on 8/16/16 at the Royal 77 Kona Resort (this class is how to preserve and rehabilitate historic places)